Legal Billing Administrator

🔥 0 minutes ago

🌐 Chile, Mexico, +5 more countries – Remote

🇨🇱 Chile – Remote 🇲🇽 Mexico – Remote 🇭🇳 Honduras – Remote 🇸🇻 El Salvador – Remote 🇨🇴 Colombia – Remote 🇦🇷 Argentina – Remote 🇵🇪 Peru – Remote

💵 $1k - $1.1k / month

⏰ Full Time

🟢 Junior

🟡 Mid-level

📊 Billing Specialist

🚫👨‍🎓 No degree required

👻 Ghost score 20%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Job Duck

WebsiteLinkedInAll Job Openings

201 - 500 employees

💼 Consulting

📣 Marketing

⚖️ Legal

Consulting • Marketing • Legal

Job Duck is a company specializing in connecting individuals with remote job opportunities for United States-based businesses. The company offers a variety of positions including legal assistants, marketing assistants, executive assistants, and case managers. Job Duck emphasizes helping people build careers by working from home, ensuring a good work-life balance while providing support and resources for career development. The focus is on remote, full-time positions that are well-compensated and offer a range of professional opportunities.

📋 Description

• Monitor client retainers, installment schedules, payment arrangements, and outstanding balances, following up with clients when payments or replenishments are due • Manage the billing cycle, including preparing pre-bills, processing approved adjustments, generating final invoices and statements, and maintaining accurate billing records • Review timekeeping and billing records for accuracy and completeness • Follow up with attorneys and staff to resolve missing entries, discrepancies, or documentation issues • Coordinate with attorneys and internal team members regarding nonpayment concerns, recurring billing issues, and accounts requiring escalation • Maintain billing and collections records, update cash flow forecasts, and prepare accounts receivable, collections, and payment reports • Respond to client billing inquiries and explain invoices, payment status, retainers, and payment processes • Escalate disputes, exceptions, or matters requiring legal judgment • Process and reconcile client payments, applying transactions to correct accounts and investigating missing, delayed, or incorrectly recorded payments • Manage routine accounts receivable and collections activities, including contacting clients regarding overdue balances, tracking collection efforts, monitoring aging accounts, and escalating accounts requiring additional action

🎯 Requirements

• 2 years of experience in an administrative, billing, accounting support, or assistant role within a professional services environment • Previous law firm experience is preferred • Experience with billing, invoice preparation, payment tracking, accounts receivable, or collections • Strong written and verbal English communication skills, including professional business writing, grammar, and proofreading • Proficiency with Microsoft Office, particularly Outlook and Excel or comparable spreadsheet applications • Comfortable working with billing, accounting, case management, CRM, or practice management systems • Ability to handle confidential client and financial information with discretion • Ability to work independently, manage recurring deadlines, and maintain accurate records • Billing and invoicing • Accounts receivable management • Collections and payment follow up • Payment processing and reconciliation • Financial recordkeeping • Timekeeping review • Retainer and installment payment monitoring • Cash flow tracking • Reporting and financial administration • Excellent attention to detail • Strong organizational and time management skills • Critical thinking and problem solving • Strong written and verbal communication • Professional client communication • Proofreading and business writing • Sound judgment and discretion • Ability to identify and investigate discrepancies • Ability to work independently and take ownership of recurring processes • Confidence when following up with clients, attorneys, and staff • Proactive and dependable work style • Collaborative mindset • Curiosity and willingness to seek clarification when needed • Location and timezone: Remote, Eastern Standard Time (EST) • Working Hours: Monday to Friday • CRM: Lawmatics experience is a MUST • Outlook and Excel experience • English and Spanish languages

🏖️ Benefits

• Remote job opportunity • Great Place to Work Certification workplace culture • Recruiter guidance through the application process