Accounting Assistant, Accounts Payable Specialist – Loan Vision, Bookkeeping, QuickBooks Experience

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🕒 February 11

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NightOwl Consulting

WebsiteLinkedInAll Job Openings

51 - 200 employees

🤝 B2B

🎯 Recruiter

☁️ SaaS

B2B • Recruitment • SaaS

NightOwl Consulting is a global business service (GBS) provider that connects companies with skilled talent in the Philippines to optimize their business processes and dramatically reduce costs. Specializing in team-building for various roles such as pre-construction, AutoCAD drafting, insurance, bookkeeping, and administrative assistance, NightOwl Consulting provides customized offshoring solutions tailored to the specific needs of each client. Through its transparent, cost-effective pricing model, the company prides itself on high client satisfaction and employee retention rates while fostering a supportive and engaging work culture. NightOwl Consulting supports businesses by recruiting, training, and managing dedicated teams for various industry sectors, ensuring enhanced productivity at a significantly reduced cost.

📋 Description

• Receive, review, verify, and reconcile vendor invoices for accuracy and proper approval. • Perform three-way matching between invoices, purchase orders, and receipts. • Code invoices to the general ledger and appropriate cost centers. • Prepare and process vendor and employee payments, including ACH, check, and wire payments. • Calculate and process commissions as required. • Assist with payment runs and post-payment review. • Set up new vendors, utility accounts, and recurring payments. • Reconcile vendor accounts, credit card statements, and expense reports on a monthly basis. • Maintain accounting ledgers and verify account transactions. • Assist with month-end closing activities, including accruals, reconciliations, and financial reporting. • Research discrepancies and prepare adjusting entries as needed. • Support biweekly payroll processing. • Review and reconcile employee expense reports and ensure proper documentation is maintained. • Manage the accounts payable inbox, responding to inquiries in a timely and professional manner. • Work directly with vendors and internal teams to resolve invoice discrepancies or payment issues. • Escalate issues requiring support to the Assistant Controller as appropriate. • Maintain accurate, organized, and auditable AP and accounting documentation. • Save, sort, and audit receipts and supporting documents. • Assist with compliance requirements, including 1099 preparation and reporting. • Compile basic financial, accounting, and audit-related reports as requested. • Participate in special projects and perform other duties as assigned by the accounting team.

🎯 Requirements

• Associate’s degree in Accounting or a related field, or equivalent combination of education and experience. • 1–3 years of experience in Accounts Payable or accounting support roles (mortgage or loan industry experience preferred). • Proficiency in QuickBooks Desktop/Enterprise. • Experience with Loan Vision preferred. • Strong Microsoft Excel skills, including data entry, formulas, sorting, and basic reporting. • Experience with invoicing, billing workflows, and sales order entry. • Strong attention to detail and ability to maintain accurate financial records. • Ability to manage email inboxes, digital filing systems, and virtual documentation.

🏖️ Benefits

• Above market salary • HMO on Day 1 for principal and two dependents • Government-mandated benefits • Performance-based Incentives • Quarterly Company Events • 1,000 PHP De Minimis • Equipment and software provided