HubSpot CRM Implementation Assistant

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QuantumLoopAi

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2023

🏥 Healthcare

🤖 Artificial Intelligence

☁️ SaaS

💰 $2M Convertible note on 2025-02

Healthcare • Artificial Intelligence • SaaS

QuantumLoopAi is an AI healthcare software company that provides EMMA, an AI receptionist built specifically for NHS GP (general practice) surgeries. EMMA answers every patient call instantly, handles hundreds of simultaneous calls, integrates with consultation tools, supports multiple NHS languages, and is DTAC-certified. The platform aims to eliminate phone queues, free reception staff for face-to-face care, improve patient access and satisfaction, reduce reception costs, capture richer call data for clinicians, and is deployed across many NHS GP practices and PCNs.

📋 Description

• Work closely with leadership to understand requirements and translate them into HubSpot builds. • Configure and customise sales pipelines tailored to our sales process. • Create and manage automations, workflows and sequences for sales and customer operations. • Set up reporting dashboards and tracking for performance monitoring across teams. • Assist with HubSpot integrations including internal tools, APIs and third-party applications. • Support minor custom coding or technical adjustments where needed. • Build and manage custom properties, lead routing, deal stages and lifecycle management. • Document all processes, configurations and workflows to ensure a smooth handover to our team at the end of the contract.

🎯 Requirements

• ESSENTIAL • - Strong hands-on experience with HubSpot Sales Hub and CRM — you have built pipelines, workflows and automations in HubSpot, not just used them. • - Proven track record of setting up and configuring HubSpot CRM for sales teams and operations workflows. • - Comfortable with custom properties, lead routing, sequences, deal pipelines, reporting and dashboards. • - Ability to handle integrations using Zapier, HubSpot-native connections and APIs. • - Strong problem-solving skills, detail-oriented and able to work quickly under time pressure. • - Must be available full-time (9:00 AM to 6:00 PM UK time) for a minimum of 1 month starting immediately. • - A self-starter who can follow clear direction and deliver results efficiently. • - Comfortable working remotely and collaborating asynchronously with a UK-based leadership team. • DESIRABLE • - HubSpot certifications (Admin, Sales Software, Automation or similar). • - Experience with HubSpot Service Hub or Operations Hub. • - Familiarity with HubSpot API for custom integrations or technical adjustments. • - Experience implementing CRM for startups or scaling companies where processes are being defined for the first time. • - Previous experience documenting CRM configurations and creating handover materials for internal teams.

🏖️ Benefits

• WHAT WE OFFER • - Competitive contract rate depending on experience • - Potential share options • - The opportunity to work directly with the founders of a fast-growing AI company • - Be part of a critical system launch where your work will have an immediate impact across all departments • - Remote working with direct access to leadership and clear direction • HOW WE ARE DIFFERENT • At QuantumLoopAI, you will join a team that is building AI-powered products used by hundreds of organisations across the UK. We move fast, take ownership, and celebrate wins together. Our culture values: • - Impact over optics. We measure success by real outcomes, not busy work • - Transparency. Open communication, honest feedback, shared context • - Ownership. You will have real autonomy to shape your work and our platform • - Learning. We are building something new, and we learn from every experiment • This is a short-term contract with a specific, high-impact mission: build the CRM infrastructure that will power our sales and customer operations as we scale. Your work will be used by every commercial team in the company from day one. • DIVERSITY AND INCLUSION • We believe diverse teams build better products. We welcome applications from candidates of all backgrounds, and we are committed to creating an inclusive environment where everyone can do their best work. If you are excited about this role but do not meet every requirement, we would still love to hear from you.