Operations and Admin Coordinator

Job not on LinkedIn

🔥 0 minutes ago

🇿🇦 South Africa – Remote

⏳ Contract/Temporary

🟡 Mid-level

🟠 Senior

⚙️ Operations

👻 Ghost score 25%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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RecruitMyMom

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2012

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

RecruitMyMom is a specialist talent agency in South Africa focused on empowering women by providing access to skilled job opportunities. With a commitment to diversity and flexibility, the agency connects professional mothers and independent contractors with employers seeking reliable talent for both full-time and part-time positions across various industries. They offer services including background checks, psychometric testing, and access to a wide range of professions, from virtual assistants to fractional executives.

📋 Description

• Create and send client invoices. • Upload expenses and capture basic transactions from Stripe, PayPal, and South African and UK bank accounts into Zoho Books. • Help onboard new clients by generating contracts using Indy templates, emailing clients about required documents, and setting up shared Google Drive folders. • Copy, format, and schedule written content in Podia for newsletters and course updates. • Format client documents, proposals, and project templates. • Pull action points from call notes/transcripts and update task lists. • Keep project boards and folders organized using Notion and Google Workspace.

🎯 Requirements

• Confident working in cloud apps and quick to pick up new tools. • Familiarity with (or willingness to learn) Zoho Books, Notion, Indy, and Podia. • Experience with invoicing, receipt uploads, and basic bookkeeping admin. • Great formatting skills and clear written communication. • Self-motivated and proactive; gets things done, asks the right questions, and works well independently. • Solid remote setup with consistent weekly capacity.

🏖️ Benefits

• Fully Remote & Flexible: Work from anywhere with flexible hours around your schedule. • Streamlined Workflows: Clear tasks and supportive leadership. • Scalable Hours: Potential to take on more hours as new projects launch.