Scale Army Careers
11 - 50 employees
Founded 2021
💼 Consulting
📣 Marketing
📦 Logistics
Consulting • Marketing • Logistics
Scale Army Careers is a remote-first recruiting and talent placement service that matches experienced marketing, sales, and technical professionals outside the U. S. (primarily Latin America and Africa) with high-growth U. S. companies. They handle candidate screening (including application forms, video interviews, take-home assignments), contract and payment administration, and provide ongoing support and onboarding guidance while placements work directly with client companies. Roles are typically full-time remote positions paid in USD through payroll platforms like Deel.
Executive Operations – IT Coordinator
🔥 8 minutes ago
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Scale Army Careers
11 - 50 employees
Founded 2021
💼 Consulting
📣 Marketing
📦 Logistics
Consulting • Marketing • Logistics
Scale Army Careers is a remote-first recruiting and talent placement service that matches experienced marketing, sales, and technical professionals outside the U. S. (primarily Latin America and Africa) with high-growth U. S. companies. They handle candidate screening (including application forms, video interviews, take-home assignments), contract and payment administration, and provide ongoing support and onboarding guidance while placements work directly with client companies. Roles are typically full-time remote positions paid in USD through payroll platforms like Deel.
📋 Description
• Serve as the primary internal point of contact for employee technology requests. • Coordinate with the outsourced IT provider to resolve hardware, software, and access-related issues. • Support employee onboarding and offboarding, including user account creation, permissions, and equipment coordination. • Assist with Microsoft 365 administration, user management, and basic technology troubleshooting. • Maintain IT documentation, asset inventories, and internal technology processes. • Provide administrative support to company leadership, including calendar management, scheduling, meeting coordination, and follow-up on action items. • Coordinate travel arrangements and other executive administrative tasks. • Maintain organized documentation and ensure operational records remain accurate and current. • Coordinate cross-functional projects using Asana or similar project management platforms. • Monitor project timelines and follow up with stakeholders to ensure deliverables remain on schedule. • Document workflows and identify opportunities to improve operational efficiency. • Support employee onboarding and general HR administration. • Coordinate relationships with software vendors and external service providers. • Track contracts, renewals, subscriptions, and vendor agreements. • Maintain employee records and operational documentation. • Support leadership with day-to-day operational initiatives. • Take ownership of administrative and operational projects from initiation through completion. • Continuously identify opportunities to improve internal organization, communication, and operational efficiency.
🎯 Requirements
• 2–4 years of experience in Operations, Executive Support, IT Administration, Office Management, or a related role. • Experience supporting Microsoft 365 and/or Google Workspace environments. • Experience coordinating with third-party vendors or outsourced IT providers is preferred. • Previous experience supporting executive leadership in a fast-paced environment is a plus. • Experience coordinating cross-functional operational projects is preferred.
🏖️ Benefits
• Flexible working hours • Remote work options
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