Project Finance Coordinator

🔥 4 minutes ago

🌐 Egypt, Argentina, +3 more countries – Remote

🇪🇬 Egypt – Remote 🇦🇷 Argentina – Remote 🇪🇹 Ethiopia – Remote 🇿🇦 South Africa – Remote 🇳🇬 Nigeria – Remote

💵 $2k - $2.6k / month

⏳ Contract/Temporary

🟢 Junior

🟡 Mid-level

💸 Financial Planning and Analysis (FP&A)

🚫👨‍🎓 No degree required

👻 Ghost score 20%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Scale Army Careers

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2021

💼 Consulting

📣 Marketing

📦 Logistics

Consulting • Marketing • Logistics

Scale Army Careers is a remote-first recruiting and talent placement service that matches experienced marketing, sales, and technical professionals outside the U. S. (primarily Latin America and Africa) with high-growth U. S. companies. They handle candidate screening (including application forms, video interviews, take-home assignments), contract and payment administration, and provide ongoing support and onboarding guidance while placements work directly with client companies. Roles are typically full-time remote positions paid in USD through payroll platforms like Deel.

📋 Description

• Monitor project budgets throughout the project lifecycle to support financial accuracy and target margin achievement • Maintain current project budgets within the agency's project management and accounting system • Prepare and distribute burn reports, hours reports, cost-to-date tracking, and other financial updates • Track project expenses and proactively identify potential budget overages • Escalate financial risks and budget discrepancies to Project Managers and senior Finance leadership • Coordinate project cash flow and maintain visibility into upcoming vendor payments • Support monthly and quarterly revenue forecasting • Collaborate with Project Managers and Finance to complete timely project closeouts • Reconcile final project budgets against actual costs, resolve outstanding purchase orders, and prepare project close analyses • Serve as the primary Accounts Receivable contact for assigned clients and projects • Review SOWs, LOIs, and change orders to verify pricing, agency fees, payment terms, and invoicing schedules • Develop and maintain client invoicing schedules • Prepare client invoices for approval and ensure timely issuance • Monitor outstanding receivables, track payments, follow up on overdue invoices, and coordinate collections • Verify client invoices reference appropriate purchase orders • Verify vendor onboarding documentation before payment processing • Create and approve purchase orders in accordance with project budgets and procurement guidelines • Review vendor invoices against approved purchase orders and quotes • Submit complete vendor invoices to Finance within established payment cycles • Advise project teams on vendor payment methods and timelines • Support vendor payment-term negotiations and align payment schedules with project cash-flow requirements • Escalate rush-payment requests for approval • Prepare weekly financial updates covering active, executed, and pipeline projects • Track and report purchase orders, billings, receivables, overdue invoices, vendor payments, and outstanding purchase orders • Maintain accurate financial information across project management and accounting systems • Collaborate with Project Managers, Finance, clients, vendors, and cross-functional teams • Participate in regular project-finance meetings

🎯 Requirements

• 2+ years of experience in project finance, accounting coordination, agency operations, or a similar project-based environment • Experience supporting multiple concurrent client projects in a fast-paced environment • Hands-on experience managing client invoicing, collections, purchase orders, and vendor invoices • Experience monitoring project budgets, tracking expenses, and supporting financial reporting • Experience coordinating project financial closeouts, including budget reconciliation and outstanding purchase order resolution • Strong proficiency in Microsoft Excel and Google Sheets • Working knowledge of Accounts Receivable processes, including invoicing schedules, payment tracking, and collections • Working knowledge of Accounts Payable processes, including purchase orders, vendor invoice verification, and payment coordination • Ability to monitor project budgets, identify potential overages, and maintain visibility into financial performance • Ability to prepare burn reports, hours reports, cost-to-date analyses, and financial status updates • Understanding of project cash-flow tracking and revenue forecasting support • Ability to review SOWs, LOIs, and change orders for financial terms and invoicing requirements • Strong organizational skills and attention to detail when managing financial records across multiple projects • Ability to coordinate effectively with Project Managers, Finance teams, clients, and vendors • Ability to proactively identify financial discrepancies, resolve issues, and escalate risks • Ability to balance competing priorities and meet deadlines in a fast-paced environment • Strong accountability and practical problem-solving skills when managing client and vendor financial obligations • Experience using Workbook, Sage, Workamajig, or comparable project management and accounting systems is preferred • Must be available to work 9:00 AM–5:00 PM EST • English resume required; English proficiency assessed during application • Must complete the application form and record a video showcasing skill sets

🏖️ Benefits

• Fully remote work from home • Opportunity to support high-impact creative and experiential projects • Hands-on involvement in project financial management, client billing, vendor coordination, and reporting • Direct collaboration with project and finance leadership • Global, collaborative work environment