Transaction Coordinator, VA

Job not on LinkedIn

🔥 0 minutes ago

🇨🇴 Colombia – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

✨ Transaction Coordinator

👻 Ghost score 13%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Scale Virtually VA

WebsiteLinkedInAll Job Openings

51 - 200 employees

💼 Consulting

📣 Marketing

👥 HR Tech

Consulting • Marketing • HR Tech

Scale Virtually VA is a world-class staffing agency that specializes in providing skilled virtual assistants to help businesses streamline operations and enhance productivity. They offer customized solutions for administrative tasks, marketing, sales, and real estate services, allowing companies to focus on core revenue-generating activities. Through a comprehensive recruitment process, Scale Virtually ensures that the right talent is placed in the right roles, facilitating rapid business growth and operational efficiency.

📋 Description

• Own day-to-day transaction coordination for LVN Real Estate as the company’s only dedicated Transaction Coordinator. • Maintain the master transaction tracker as the reliable source of current transaction information. • Track EMD, inspection/IT, closing, and other transaction deadlines. • Review upcoming deadlines and identify open items before they become overdue. • Monitor the dedicated transaction coordination inbox and determine required action. • Organize communication threads and coordinate responses and follow-ups. • Store and maintain transaction documents in Google Drive. • Check files for missing or incomplete information and follow up on outstanding documentation. • Maintain Google Calendar transaction deadlines and reconcile it with the transaction tracker. • Serve as the frontline point of contact for internal and external transaction coordination. • Communicate updates with Sales, the Operations Manager, COO, CEO, and other stakeholders. • Use the dedicated TC Slack channel for updates, questions, issues, and escalations. • Escalate exceptions with context about risks, follow-up completed, and assistance required. • Take coordination ownership of assigned transactions through closing-related milestones. • Identify workflow gaps or recurring coordination issues that materially affect execution.

🎯 Requirements

• Able to independently manage a high volume of transactions, deadlines, documents, stakeholders, and communication threads at the same time. • Able to work as the company’s only dedicated Transaction Coordinator without requiring daily task-by-task direction. • Strong written and verbal English communication sufficient for concise internal updates and professional external communication. • Demonstrated experience in Transaction Coordination, project coordination, project management, operations, or another role involving comparable deadline-driven coordination. • Previous real estate Transaction Coordinator experience is preferred, but direct TC experience is not mandatory when transferable coordination experience is strong. • Able to accurately enter, review, reconcile, and update dates and transaction information. • Able to identify missing, inconsistent, or outdated information rather than simply entering what is provided. • Able to prioritize competing deadlines without losing track of lower-volume details. • Demonstrated follow-through on outstanding items. • Comfortable proactively following up instead of waiting for repeated instructions. • Able to distinguish routine coordination from exceptions requiring management involvement. • Able to learn and execute LVN Real Estate’s established process using SOPs, Loom videos, checklists, and guides. • Must be dependable during the company’s normal business-day schedule. • Must be comfortable participating actively in meetings and communicating proactively in a remote, async environment. • Must be available for US-aligned work hours as required by the client. • Google Workspace / G Suite • Transaction Coordination Email Inbox • Asana • Slack • Google Drive • Google Calendar • Central transaction spreadsheet

🏖️ Benefits

• Paid Time Off • HMO • Fully Remote Work