Senior Funding Operations Specialist

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🔥 1 minute ago

🌐 North Macedonia, Portugal – Remote

🇲🇰 North Macedonia – Remote 🇵🇹 Portugal – Remote

⏰ Full Time

🟠 Senior

⚙️ Operations

👻 Ghost score 15%

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Speak Pharma

WebsiteLinkedInAll Job Openings

11 - 50 employees

💼 Consulting

🏥 Healthcare

📦 Logistics

Consulting • Healthcare • Logistics

Speak Pharma is a platform dedicated to providing pharmaceutical insights through curated events and webinars. It fosters collaboration and innovation within the global pharmaceutical community by offering high-value learning opportunities and essential knowledge tailored for professional growth. The company emphasizes networking among peers, expert-led sessions, and comprehensive solutions for challenges faced in the pharmaceutical industry.

📋 Description

• Serve as the primary coordinator for all AWS funding programs, ensuring proper submission and timely follow-up • Maintain a centralized tracking system for open funding requests, including request owner, AWS program, submission date, approval status and expiration • Review program guidelines against AWS eligibility criteria and internal policies • Ensure timely customer review and sign-off, escalating to prevent bottlenecks and expedite approvals • Liaise with AWS account teams and internal Sales, Finance, PM and Engineering teams • Prepare and distribute weekly/monthly dashboards or reports • Notify stakeholders about missing documentation, incomplete applications or discrepancies • Audit funding requests for accuracy, project scope, budget alignment and compliance • Collect and validate supporting materials • Complete post-approval tasks, including acquiring deliverables and submitting proofs of performance to AWS • Update funding request statuses in real time • Collaborate with Finance on invoicing • Identify and remediate gaps between committed activities and actual deliverables to mitigate clawback risk • Refine workflows and templates to streamline processes and reduce cycle time • Document processes, best practices and lessons learned • Lead ad hoc funding-program training sessions

🎯 Requirements

• 5+ years in program coordination and administration, specifically managing funding programs, tracking requests and ensuring guideline adherence, preferably within a technology services or consulting environment • Record of adherence to program guidelines and data validation, meticulously reviewing documentation, ensuring program rule compliance and validating submitted data • Familiarity with AWS services and AWS funding mechanisms is a significant plus • Meticulous attention to detail • Exceptional organization • Strong written and verbal communication • CV submitted in English

🏖️ Benefits

• Every other Friday off (26 extra days off a year) • Remote-first culture • Explore and Relocation programs (three months work abroad or full international relo) • Paid sick days and local holidays • Business English classes program • Continuous Learning Support • Fitness and/or Mental Health Subscriptions • Access to LokaLabs™, our internal research and development program • Defined career path

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