Legal Administrator

🕒 March 31

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Teams Squared

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2023

🏢 Enterprise

🤝 B2B

Legal • Enterprise • B2B

Teams Squared is an Alternate Legal Service Provider (ALSP) that connects law firms and legal teams with top-tier legal professionals from emerging markets. By leveraging a network of highly qualified remote legal talent, Teams Squared helps firms improve efficiency and reduce costs in areas such as commercial law, corporate law, litigation, and e-discovery. The company is committed to quality, reliability, and effective communication, ensuring that clients can access skilled legal resources while focusing on core legal tasks.

📋 Description

• Prepare, format, and manage legal documents, contracts, and correspondence • Maintain and organize legal files, records, and document management systems • Assist with drafting basic legal documents and templates • Conduct basic legal research where required • Manage inbound and outbound client calls using VXT or similar systems • Ensure all calls, messages, and client queries are followed through promptly • Maintain a high standard of client service, ensuring same-day response to all client communications • Coordinate call notes, updates, and follow-ups with the legal team • Escalate urgent matters to lawyers where required • Manage emails, calendars, and meeting coordination • Handle client communication, including follow-ups and status updates • Track case progress and ensure deadlines are met • Liaise with lawyers, clients, and third parties • Assist with onboarding new clients and file setup • Perform general administrative tasks to support the legal team • Assist with billing coordination, invoicing, and documentation • Ensure compliance with internal processes and legal procedures

🎯 Requirements

• 1–3+ years’ experience in legal administration or similar role • Experience handling client calls and communications professionally • Strong organizational and multitasking skills • Excellent written and verbal communication skills • High attention to detail and responsiveness • Ability to work independently in a remote environment • Nice to Have • Experience with VXT or similar VoIP/call management systems • Experience in conveyancing, family law, or immigration law • Familiarity with legal/CRM systems (e.g., Clio, LEAP, Smokeball) • Exposure to Australian / UK legal processes

🏖️ Benefits

• Remote work flexibility with a competitive compensation package. • Access to industry-leading tools and resources. • Opportunities for professional development and training. • Impactful role in supporting financial solutions and client success.