Operations Coordinator

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🕒 March 25

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Teams Squared

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2023

🏢 Enterprise

🤝 B2B

Legal • Enterprise • B2B

Teams Squared is an Alternate Legal Service Provider (ALSP) that connects law firms and legal teams with top-tier legal professionals from emerging markets. By leveraging a network of highly qualified remote legal talent, Teams Squared helps firms improve efficiency and reduce costs in areas such as commercial law, corporate law, litigation, and e-discovery. The company is committed to quality, reliability, and effective communication, ensuring that clients can access skilled legal resources while focusing on core legal tasks.

📋 Description

• Booking & Scheduling Management • Receive and manage booking requests via email, phone, text, and online forms • Schedule jobs based on photographer availability and location efficiency • Enter bookings into internal systems and coordinate calendar events for photographers • Handle reschedules, cancellations, and last-minute changes efficiently • Client Communication • Act as the first point of contact for client (agent) enquiries and job updates • Send booking confirmations and delivery emails with asset links • Follow up on property access details and special instructions prior to shoot day • Draft property descriptions and copywriting (approximately 1–2 per day) • Post-Production Coordination • Monitor job progress through the editing pipeline • Ensure delivery of final assets within agreed turnaround SLAs • Coordinate with offshore editing teams to manage priorities and urgent requests • Support administrative tasks such as digitizing drone imagery (training provided)

🎯 Requirements

• Previous experience in a Virtual Assistant, Operations Coordinator, or Administrative role is preferred. • Excellent written English communication skills, particularly for client-facing emails and copywriting. • Highly organized with strong attention to detail and ability to manage multiple tasks simultaneously. • Strong problem-solving skills and ability to adapt in a fast-paced environment. • Proficiency in Google Workspace (Calendar, Drive, Gmail). • Tech-savvy with the ability to learn new tools quickly and systems. • Proactive, responsive, and able to work independently in a remote environment. • Availability to work full-time during AEST business hours (9:30am – 5:30pm Melbourne time) is mandatory. • Experience in real estate, photography, or creative/operations coordination is a strong advantage but not essential.

🏖️ Benefits

• Opportunity for 100% remote work. • Competitive compensation package. • Access to tools and systems to support efficient workflow management. • Training provided for all business-specific processes, tools, and standards.