Vendor Management Coordinator

🔥 3 minutes ago

🇵🇪 Peru – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

🛒 Procurement

👻 Ghost score 10%

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Thermo Fisher Scientific

WebsiteLinkedInAll Job Openings

10,000+ employees

Founded 1956

🏥 Healthcare

📦 Logistics

🏭 Manufacturing

Healthcare • Logistics • Manufacturing

Thermo Fisher Scientific is the world leader in serving science, with annual revenue of more than $40 billion. Their mission is to enable customers to make the world healthier, cleaner, and safer by supporting life sciences research, solving complex analytical challenges, increasing laboratory productivity, and improving patient health through diagnostics and the development of life-changing therapies. With a global team, they offer innovative technologies and pharmaceutical services through brands such as Thermo Scientific, Applied Biosystems, Invitrogen, Fisher Scientific, Unity Lab Services, Patheon, and PPD.

📋 Description

• Support day-to-day operations of study drug, comparator, and depot management activities • Coordinate with vendors and support vendor management when clinical supply services are outsourced • Request and review vendor quotations, ensuring pricing, scope, quantities, and services align with internal client requirements • Create and manage Purchase Orders in accordance with global procedures, internal agreements, approval requirements, and financial controls • Manage selected vendors to ensure requirements, timelines, costs, and deliverables are met • Oversee Purchase Orders and vendor services, including distribution plans, Site Initiation Visit dates, product requirements, delivery timelines, and quality standards • Participate in GCS mini-team meetings and provide input on vendor processes, costs, timelines, requirements, and deliverables • Ensure activities comply with company Good Practices, applicable procedures, and client requirements • Review complex vendor invoices against quotations, Purchase Orders, contracts, and performed services to identify discrepancies and support timely payment processing • Oversee Purchase Order balances, vendor charges, service costs, and invoice status; coordinate with Procurement, Finance, Accounts Payable, and internal stakeholders to resolve discrepancies • Apply financial literacy and attention to cost details, including quotations, pricing structures, invoice line items, taxes, fees, credits, and vendor charges • Obtain required approvals, revisions, and supporting documentation from internal departments • Complete ongoing training related to clinical supplies, GxP activities, and applicable regulations • Participate in and support departmental project teams • Coordinate and serve as a liaison with cross-functional teams

🎯 Requirements

• Advanced English and good written and verbal communication skills • Solid understanding of the clinical supply process, including manufacturing, handling, importing, shipping, exporting, auditing, labeling, and packaging • Strong organizational, planning, and time management skills • Analytical skills and ability to work on issues of a diverse and confidential nature • Proficiency in Microsoft Office programs • Strong customer service orientation and attention to detail aligned with high standards of quality and excellence • Adaptability to change and ability to handle high-pressure situations • Ability to work in a team environment and independently with moderate direct supervision • Ability to use proper communication channels to voice concerns and suggestions

🏖️ Benefits

• Fully Remote work arrangement

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