Executive Associate

🕒 July 31

🌐 Ecuador, Honduras, +4 more countries – Remote

🇪🇨 Ecuador – Remote 🇭🇳 Honduras – Remote 🇻🇪 Venezuela – Remote 🇳🇮 Nicaragua – Remote 🇵🇪 Peru – Remote 🇧🇷 Brazil – Remote

💵 $696 - $1k / month

⏰ Full Time

🟡 Mid-level

👔 Executive

👻 Ghost score 24%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Valatam

WebsiteLinkedInAll Job Openings

11 - 50 employees

💼 Consulting

👥 HR Tech

Consulting • Outsourcing • HR Tech

Valatam is a Virtual Assistant agency based in Latin America, specializing in providing talented, bilingual remote team members to busy entrepreneurs, professionals, and small teams globally. The company offers an innovative hiring solution to fill specialist, social media, web, and IT vacancies, with the aim of helping clients save time, reduce costs, and effectively manage business operations remotely. Valatam’s network comprises college-educated professionals with experience in international companies, offering services that include bilingual assistance in English and Spanish, performance monitoring, and quality assurance. Valatam positions itself as a cost-effective alternative to traditional in-house hiring, with a focus on high-quality, reliable virtual assistance tailored to the needs of entrepreneurs and startups.

📋 Description

• Provide day-to-day administrative and virtual support to clients and their teams • Manage and organize emails, communications, documents, and digital information • Maintain accurate records, databases, and administrative documentation • Organize and manage files using Google Drive and other digital document-management tools • Perform data entry, reporting, and information-management tasks with a high level of accuracy • Support calendar management, scheduling, meeting coordination, and follow-up tasks as needed • Research information, organize findings, and prepare summaries or documentation • Assist with client, vendor, and internal communications in a professional and timely manner • Document processes and help maintain organized workflows and standard operating procedures • Support administrative projects and day-to-day business operations • Manage multiple priorities and deadlines while maintaining attention to detail • Perform other administrative or operational tasks related to client needs

🎯 Requirements

• Fluent English (C1/C2) and Spanish • 3–5 years of professional experience in Executive Assistance, Administrative Assistance, Virtual Assistance, Administrative Operations, or a similar role • Experience providing administrative or operational support to executives, managers, teams, or business operations • Strong organizational skills and exceptional attention to detail • Experience with email management, document management, scheduling, data entry, reporting, and administrative coordination • Proficiency with Google Workspace (Gmail, Calendar, Drive, Docs, Sheets) and Microsoft Office • Strong written and verbal communication skills • Ability to prioritize multiple tasks, meet deadlines, and work independently in a remote environment • Strong problem-solving skills and adaptability when learning new tools, systems, and processes • Professional and dependable approach to client communication and confidential information • Quiet home office, stable internet connection (≥10 Mbps download / 2 Mbps upload), and a backup internet connection • Bachelor’s or Associate’s degree preferred

🏖️ Benefits

• Hourly rate equivalent to USD $696–$1,044/month, based on experience • Annual pay increments • Discretionary client bonuses (80% of clients award year-end bonuses) • 7 U.S. federal holidays + 4 paid PTO days • Monthly medical insurance stipend after meeting eligibility criteria • Birthday / Anniversary bonuses • Gym / Wellness allowance • Unlimited online fitness classes • Company events and Christmas celebrations

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