Executive Operations Specialist – AI & Automation

🔥 34 minutes ago

🌐 Bosnia and Herzegovina, North Macedonia, +3 more countries – Remote

🇧🇦 Bosnia and Herzegovina – Remote 🇲🇰 North Macedonia – Remote 🇷🇴 Romania – Remote 🇵🇱 Poland – Remote 🇧🇷 Brazil – Remote

💵 $1.2k - $1.5k / month

⏰ Full Time

🟡 Mid-level

🟠 Senior

⚙️ Operations

👻 Ghost score 0%

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Vertu Agent

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2 - 10 employees

Founded 2024

🤝 B2B

🎯 Recruiter

💼 Consulting

B2B • Recruitment • Consulting

Vertu Agent is a managed virtual assistant (VA) service for growth-stage businesses. They audit a client’s operations to identify time leaks, match and onboard trained VAs who are industry- and workflow-aligned, and provide ongoing oversight to ensure integration and performance. Vertu Agent emphasizes rigorous candidate screening (accepting a small percentage of applicants), industry-specific training, and hands-on integration so the VA operates as part of the client’s team. The company targets businesses in fields like medical, finance, and real estate (as shown in their site navigation) and offers consultative process steps: audit, match, interview, onboarding, and ongoing support.

📋 Description

• Work directly with leadership to coordinate priorities, projects, deadlines, and day-to-day operations • Take initiative, manage multiple moving parts, track deliverables, and ensure projects move forward without constant supervision • Identify inefficiencies, create SOPs, streamline workflows, and implement scalable operational processes • Leverage AI tools and automation platforms to eliminate repetitive tasks, improve productivity, and optimize business workflows • Research challenges independently, evaluate solutions, and present actionable recommendations • Manage and improve CRMs, project management platforms, databases, and internal documentation • Communicate with internal teams, clients, vendors, and external partners to keep initiatives aligned • Support initiatives across client operations, marketing operations, finance/admin, and other business functions as needed

🎯 Requirements

• Proven experience in Business Operations, Executive Operations, Project Management, Process Improvement, or a related role • Experience working directly with founders, CEOs, or senior leadership • Experience working with U.S.-based companies, clients, or teams, preferably in a remote environment • Strong ownership mentality, independent decision-making, and proactive problem-solving skills • Demonstrated experience improving processes, building SOPs, and coordinating multiple projects • Practical experience using AI tools such as ChatGPT, Claude, Gemini, or similar platforms to improve business workflows • Hands-on experience with automation platforms such as Zapier, Make, n8n, or similar tools • Familiarity with Notion, ClickUp, Monday.com, Asana, Airtable, or HubSpot • Excellent organization, prioritization, communication, and follow-through • Advanced English proficiency (C1/C2), both written and spoken • Comfortable working independently in a fast-paced, evolving business environment

🏖️ Benefits

• 100% remote position • Full-time contractor opportunity • Work directly with U.S.-based businesses and leadership teams • Opportunity to take real ownership and have a direct impact on business operations • Exposure to AI, automation, and modern business systems • 10 PTO days per year • 3 sick days per year • 6 U.S. federal holidays

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