Procurement & Logistics Officer

Job not on LinkedIn

🔥 3 minutes ago

🇺🇦 Ukraine – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

🛒 Procurement

👻 Ghost score 10%

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War Child

WebsiteLinkedInAll Job Openings

501 - 1000 employees

🏥 Healthcare

🍽️ Food & Beverage

💼 Consulting

Healthcare • Food & Beverage • Consulting

War Child is an organization dedicated to supporting children affected by conflict worldwide. The organization provides psychosocial support, education, child protection, and youth empowerment programs, aiming to uphold children's rights and improve their quality of life in resource-constrained environments. Through innovative initiatives like 'Can't Wait to Learn' and 'BeThere', War Child focuses on education and emotional skills development, ensuring that children can overcome the trauma of war and build a better future.

📋 Description

• Run procurement and logistics for War Child’s Ukraine Country Office • Apply War Child’s Procurement and Logistics Policy in Ukraine • Prepare and update annual procurement and logistics plans with programme teams • Run the full procurement cycle, including purchase requests, quotations, tenders, bid analysis, procurement committees, purchase orders and contracts • Maintain complete, audit-ready procurement files for every purchase • Conduct supplier due diligence and sanctions screening before commitments • Maintain the supplier database and supplier performance records • Conduct market assessments to support supplier evaluation and selection • Prepare and manage supplier and service contracts, framework agreements and the office lease • Monitor delivery, quality and contract deadlines and maintain vendor relationships • Arrange venues, accommodation, catering, materials, domestic travel and transport for trainings, workshops, events and field activities • Coordinate travel logistics with the security focal point, especially for high-risk areas • Maintain the asset and equipment register and manage receipt, distribution, inventory checks and disposal • Ensure office running needs, including backup power and communication equipment during outages and air-raid alerts • Review processes, templates and workflows and recommend improvements • Prepare documentation for internal, donor and statutory audits • Train implementing-partner staff on procurement requirements and review partner procurement documentation • Share procurement-planning information with programme teams • Participate in internal and external working groups, including the Logistics Cluster in Ukraine, and supply-chain networks • Set up procurement and logistics processes in a new country office, including supplier database, templates and filing system • Establish division of responsibilities with the Finance Officer • Contribute to safeguarding, JEDI and Core Humanitarian Standard principles

🎯 Requirements

• Bachelor’s degree in business administration, supply chain or logistics management, economics or a related field • 3–5 years of experience in procurement and/or logistics, preferably with humanitarian organisations or donor-funded projects • Hands-on experience running procurement processes, including requests for quotation, tenders, bid analysis and contracts • Experience keeping complete, audit-ready procurement documentation • Experience with supplier vetting, due diligence or sanctions screening • Experience with asset and inventory management • Experience organising logistics for events, trainings and travel • Experience setting up procurement or logistics processes in a new or growing office is an asset • Fluency in Ukrainian • Professional working proficiency in English • Knowledge of donor procurement rules, such as EU, Dutch MFA/RVO and UN rules • Knowledge of Ukrainian requirements for supplier contracts and primary documents, including legal entities, individual entrepreneurs and VAT payers • Good knowledge of the Ukrainian supplier market and logistics environment under martial law • Solid Microsoft Office skills, especially Excel • Integrity, transparency and commitment to anti-fraud standards • Accuracy, attention to detail and ownership of deadlines • Planning, organisation and time management • Negotiation and clear communication in Ukrainian and English • Proactive problem-solving and ability to work effectively with limited supervision • Flexibility and resilience in a fast-changing context • Criminal Record Certificate required • Willingness to travel regularly across Ukraine, including to high-risk areas, in line with security procedures

🏖️ Benefits

• Full-time fixed-term employment • Hybrid / remote work arrangement • Safeguarding, Code of Conduct and PSEA policy support and compliance framework • Inclusive workplace committed to Justice, Equity, Diversity and Inclusion (JEDI) and Belonging (DEIB)