Project Accountant

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QC Servion, LLC

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51 - 200 Mitarbeiter

⚖️ Rechtswesen

📣 Marketing

📦 Logistik

Legal • Marketing • Logistics

QC Servion ist das zentrale operative Hub, das das umfassende Management von HR, Buchhaltung, Recht, Verträgen, Marketing, Verwaltung und Sicherheitsdiensten im gesamten QC-Ökosystem bereitstellt. Es bietet Rekrutierung und Onboarding, Mitarbeiterentwicklung und Leistungsverwaltung, Marketing- und Kommunikationsunterstützung, Arbeitsplatzsicherheitsprogramme und Compliance-Beratung, Vertragsmanagement sowie Buchhaltungs- und Finanzberichterstattung, um angeschlossenen Unternehmen die Konzentration auf Wachstum und operative Exzellenz zu ermöglichen. QC Servion unterstützt effiziente Prozesse, regulatorische Compliance und Mitarbeitererfahrung über ein Netzwerk von Portfoliounternehmen hinweg.

Beschreibung

• Create new projects, enter purchase orders (POs) and change orders (COs) in the ERP system based on approved request forms. • Verify contract terms, task codes, billing rates and funding limits are accurately established. • Provide subject-matter expertise and guidance on project initiation in ERP system. • Review project financial documents and provide data to project managers on project performance. • Support project managers throughout the project lifecycle including project setup, billing, closeout, etc. • Partner with project managers to monitor invoice status and proactively follow up as necessary. • Collaborate with billing specialists to ensure accurate, compliant, and timely billing. • Lead weekly coordination meetings with project managers to address open items, reporting needs, and ERP-related questions. • Coordinate and collect all required documentation for new clients and subcontractors. • Maintain complete and well-organized contract administration files on the network and in the accounting system. • Ensure ongoing project data accuracy through regular audits, reconciliations, and exception reporting. • Ensure conformance to internal policies and recommend updates or enhancements as needed. • Prepare, generate, and submit client billings in accordance with contractual terms, submission requirements, and organization standards. • Research and resolve invoicing discrepancies, implementing corrections or adjustments as required. • Monitor cash receipts and ensure proper application to outstanding invoices. • Serve as ERP power evaluating existing workflows and recommending automation or efficiency improvements. • Identify and drive project accounting process improvements and in collaboration with Software Engineers and Business & Financial Analysts to implement. • Assist with year end audit support, including retrieval of invoices, contracts, and supporting documentation. • Respond to ad hoc requests from project accountants, project managers, and leadership. • Participate in training to expand accounting, ERP, and systems knowledge. • Attend company and client meetings as required. • Cross-train to provide support to other Project Accounting and Finance team members.

🎯 Anforderungen

• Associate / Bachelor degree in accounting or related field. • 5+ years of experience of project accounting, billing projections and contract administration. • Proficiency with Microsoft 365 (Excel, Outlook, Word, Teams), including advanced Excel functionality. • Experience with an ERP or project accounting platform (Deltek Vantagepoint preferred). • Basic understanding of debits/credits, percentage of completion concepts, and billing schedules. • Ability to work effectively in a fully remote environment with strong communication, organizational, and time-management skills in a distraction-free workspace. • Clear written and verbal communication skills; comfortable supporting remote colleagues via Teams and email. • Demonstrated ability to identify issues, evaluate alternatives, and implement effective solutions. • Ability to prepare, maintain, and analyze accurate financial records, reports, and documentation. • Ability to work independently with minimal supervision and collaboratively within a team environment. • Strong attention to detail and ability to deadlines. • Organizational skills, with the ability to manage multiple priorities simultaneously.

🏖️ Vorteile

• Choice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option). • Flex spending accounts (FSA). • Dental and vision plans. • Comprehensive medical, dental and vision benefits extended to spouse / domestic partner and dependent children up to age 26. • 401k with company match and self-directed brokerage account option. • PTO including additional paid time off during the last week of the year. • Company paid life insurance coverage for employees and their eligible dependents. • Short and long-term disability, AD&D coverage. • Professional development opportunities, tuition reimbursement, and professional licensing assistance. • Paid parental leave after one year of employment.