Event Specialist

🕒 August 4

🔔 Pennsylvania – Remote

🔔 Pennsylvania – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

🎪 Events

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Chartwell Law

WebsiteLinkedInAll Job Openings

501 - 1000 employees

Founded 2002

💼 Consulting

🛡️ Insurance

📦 Logistics

Consulting • Insurance • Logistics

Chartwell Law is a law firm that defends employers, self-insured entities, and insurance carriers in matters involving workers' compensation, employment and labor law, business disputes, and general liability. The firm also represents health care systems, providers, and hospitals in professional liability, general liability, labor and employment, and workers’ compensation matters, providing litigation and defense services across multiple jurisdictions.

📋 Description

• Coordinate client-facing events, including conferences, networking events, and client trips • Coordinate internal firm events, including holiday and summer parties, retreats, and special events • Collaborate with Marketing, Business Development, Facilities, IT, Legal, Procurement, Accounting, and other departments • Research and recommend venues, catering, décor, entertainment, promotional materials, and event vendors • Maintain external vendor relationships and identify new vendors • Coordinate contract reviews, payment schedules, vendor deadlines, approvals, compliance records, and event documentation • Manage sponsorship benefits, attendee registration, booth requirements, deliverables, material shipping, setup, and dismantling • Maintain the marketing events calendar and track deadlines, sponsorship obligations, and milestones • Create event invitations, reminder emails, registration communications, follow-up messages, and client outreach with the Content Specialist • Develop event graphics and publish attorney speaking opportunities with the Marketing Specialist • Maintain event records in the CRM and marketing databases, including RSVP status and follow-up activity • Manage the Uber account and administration page for the Navan travel program • Track and report event ROI, including attendance, client participation, leads, follow-up activities, and business development outcomes • Track expenses and reconcile invoices for approval • Manage multiple projects, meet deadlines, improve processes, event quality, and measurable outcomes • Develop, document, and maintain event planning procedures, efficiencies, and best practices

🎯 Requirements

• Bachelor’s degree in Marketing, Communications, or related field • 3–5 years of event planning, marketing, business development, or related experience • Ability to travel as needed, including occasional evenings and weekends • Must be near a major airport hub, preferably on the East Coast • Experience with Monday.com, Nexl, Canva, or similar MarTech platforms preferred but not required • Experience managing event budgets, vendor contracts, and sponsorship deliverables preferred • Experience working in a professional services environment • Legal experience preferred but not required • Strong organizational and project management skills • Proficiency with Microsoft Office Suite required • Excellent written and verbal communication skills

🏖️ Benefits

• Ability and willingness to travel to events to provide logistical support • Remote work designation indicated by “Fully Remote” and “#LI-Remote”