Executive Assistant, Global Energy Transition Initiative

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🇬🇧 United Kingdom – Remote

💵 £61k - £70k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 0%

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📋 Description

• Provide administrative support directly to the Senior Director of the Global Energy Transition Initiative and the broader ten-person team • Manage the Senior Director’s calendar and broader team calendars for alignment • Create and complete scheduling polls and assist with scheduling internal and external group meetings • Coordinate with the CWF travel agent on domestic and international travel arrangements, including flights, hotels, ground transportation, and logistics • Coordinate with funders and other key stakeholders • Coordinate logistics and materials for meetings and events • Assist with travel arrangements and expense reporting • Ensure the Senior Director is briefed and prepared for meetings, events, and trips • Obtain background information and provide detailed itineraries for commitments • Work under the Associate Director, Programs Administration, who oversees the EA team and provides mentorship and workload guidance • Support ClimateWorks Foundation’s Global Energy Transition Initiative, which works to transform the global power sector toward clean energy across emerging economies

🎯 Requirements

• 5+ years of administrative work experience, with 2+ years in a senior administrator/executive assistant role • Experience working with international partners and scheduling and coordination across international time zones • Previous experience maintaining complex calendars and coordinating meetings/events • Experience working with a global team to plan logistics for effective group calls and meetings • Outstanding verbal and written communication skills; native English speaker • Attention to detail and strong organizational skills • High degree of proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint) and Google Docs • Ability to judge the relative importance of issues and act independently to address them • Ability to keep calm under pressure, prioritize and manage multiple and competing tasks, and multitask • Good interpersonal communication skills • Ability to quickly and accurately analyze problems and identify appropriate solutions • Ability to handle sensitive matters with discretion • Tact, poise, professionalism, diplomacy, and ability to work with a team and interact with people from all walks of life • Ability to work effectively and efficiently, virtually and in person, with minimal supervision • Commitment to a diverse, inclusive, and equitable work environment • Some travel required, at least a couple times a year • Location in the UK preferred; Europe and US East Coast also considered • BS or BA degree nice to have, not required • Experience with Salesforce, Asana, and Stova or another event management platform nice to have • Past work at a philanthropic and/or environmental organization nice to have

🏖️ Benefits

• Competitive salary commensurate with experience, with geographic differential based on location • Competitive benefits package offered through Pebl, a third-party PEO • Opportunities each year to meet in person and foster relationships • Staff in-town week in San Francisco annually • Annual all-staff retreat • Annual department retreat • Equal employment opportunity and reasonable accommodations for disabilities

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