Executive Assistant

🔥 12 hours ago

🇬🇧 United Kingdom – Remote

💵 £38k - £43k / year

⏰ Full Time

🟢 Junior

🟡 Mid-level

👨‍💼 Executive Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 0%

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Ellipsis Marketing LTD

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2020

💼 Consulting

📣 Marketing

🤖 Artificial Intelligence

Consulting • Marketing • Artificial Intelligence

Ellipsis Marketing LTD is a modern, fully remote digital agency specializing in SEO content strategy. They use proprietary AI technology, including FALCON AI®, to predict SEO performance and craft content that achieves top rankings. Their services encompass SEO strategy, keyword research, content writing, link building, and reporting results, providing end-to-end solutions. Known for turning predictive analytics into practical SEO solutions, Ellipsis has delivered significant organic growth for its clients. With a focus on process, expertise, and proprietary technology, they deliver reliable and high-impact SEO content results.

📋 Description

• Provide day-to-day executive assistant support to the Founder and Managing Director, Alex • Work closely with the Chief of Staff, Anna, on wider business priorities • Manage Alex’s diary and calendar, protecting focused work and resolving scheduling conflicts • Organise and triage Alex’s inbox, draft replies, chase outstanding actions, and maintain email systems • Prepare concise morning and occasional afternoon briefings covering schedules, priorities, deadlines, decisions, and follow-up • Take partially completed projects through to completion across project management, writing/editing, research, LinkedIn posting, communications, and follow-up • Prepare meetings, including slides, agendas, and internal notes • Use approved AI tools to capture and summarise meetings, verify accuracy, extract decisions/actions/owners/deadlines, and coordinate follow-through • Coordinate complex travel for Alex, including itineraries, flights, hotels, transport, meetings, dinners, and contingencies • Handle occasional personal administration for Alex • Support day-to-day finance administration, including expenses, invoices, receipts, payment information, finance inbox management, and late-payment follow-up • Maintain HR records, prepare routine paperwork, coordinate onboarding/offboarding, track probation reviews and contract renewals, and support recruitment logistics • Help create a positive remote-team experience through communications, recognition, celebrations, and team rituals • Organise company meet-ups, including locations, budgets, travel, accommodation, restaurants, meeting rooms, activities, accessibility, dietary requirements, and contingencies • Support wider business priorities by preparing information, coordinating input, drafting communications, updating trackers, following up actions, and completing partly formed requests • Support conference travel for leadership team members, including bookings, itineraries, client dinners, and agreed gifts • Handle confidential business and team information with discretion and escalate sensitive issues to Anna

🎯 Requirements

• 2-4 years experience in an Executive Assistant or similar role • Impeccable English written and spoken communication and editorial skills • Meticulous attention to detail • Experience working remotely full time • Availability to work 8am - 5pm UK time (or earlier) • Confident use of approved AI tools and automations for research, drafting, summarising, organising, and administrative workflows • Ability to write effective prompts and build repeatable workflows • Ability to review AI outputs critically for accuracy, tone, and confidentiality • Ability to recognise when human judgement or escalation is required • Fantastic communication skills • Receptiveness to feedback and a solutions-oriented approach • High self-awareness, warmth, tact, and good judgement • Proven organisational skills and reliable deadline/task management • Self-motivated, proactive, and able to take projects through to completion • Professionalism and discretion when handling confidential information • Ability to remain calm when priorities change • Appetite for growth • Professional references from previous 2 managers

🏖️ Benefits

• 100% remote role (UK/EU based), with work-from-home flexibility • 28 days of paid holiday • Additional 1 paid holiday day per year of tenure, up to 5 additional days • 4-day work week once a month • Regular team retreats • Support for growth, including upskilling, training, or exploring development directions • Enhanced maternity/paternity leave • Sick pay • Paid test project