Finance and Accounts Payable Assistant

🕒 May 5

🏢🏡 London – Hybrid

⏰ Full Time

🟢 Junior

🟡 Mid-level

💸 Financial Planning and Analysis (FP&A)

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Swap

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2022

🛍️ eCommerce

☁️ SaaS

🤖 Artificial Intelligence

eCommerce • SaaS • Artificial Intelligence

Swap is an AI-powered commerce platform that replaces static websites with an "agentic storefront" — an AI-led, conversational shopping experience that guides customers from discovery through virtual try-on to checkout. The company also provides back-office commerce operations tools for global brands, including cross-border pricing, tax and duty calculation, returns automation, inventory demand signals, and Shopify/API integrations to streamline fulfillment and compliance. Swap is positioned to help e-commerce and retail brands increase conversions, reduce returns, and simplify international operations.

📋 Description

• Own day-to-day accounts payable operations, including invoice processing, supplier management, and payment runs, ensuring accuracy and strong financial control. • Manage supplier relationships and act as the primary point of contact for queries, discrepancies, and payment-related communications. • Drive the adoption of automation tools and AI-assisted workflows across invoice processing, coding, and reconciliation to improve efficiency and reduce manual effort. • Maintain and optimise supplier master data, ensuring data integrity and alignment with internal controls and compliance standards. • Support and enhance purchase order processes, working cross-functionally to ensure proper approvals and spend visibility. • Identify and resolve discrepancies in vendor invoices (including high-volume and business-critical suppliers), partnering with internal stakeholders to ensure accuracy and cost control. • Contribute to system implementations and improvements (ERP/AP tools), helping design scalable processes and embedding best-in-class controls and workflows. • Assist with broader and accounting and finance operations including month-end close, bank reconciliations, and audit support, while continuously identifying opportunities for process improvement and automation.

🎯 Requirements

• 2+ years of experience in a Finance or Accounts Payable role, ideally in a fast-paced or startup environment. • Experience working with accounting systems (e.g. NetSuite, Xero, QuickBooks), with a strong interest in systems, process improvement, automation and adoption of AI tools. • Strong Excel skills and confidence working with large datasets and financial data. • High attention to detail combined with a proactive, problem-solving mindset. • Comfortable working independently and taking ownership in a rapidly changing environment. • Strong communication skills with the ability to collaborate across teams and manage supplier relationships effectively. • A hands-on, curious attitude — someone who challenges processes and looks for smarter ways of working. • Interest in ecommerce, tech, or startup environments is a strong plus.

🏖️ Benefits

• Competitive base salary. • Stock options in a high-growth startup. • Competitive PTO with public holidays additional. • Private Health. • Pension. • Wellness benefits. • Breakfast Mondays.