International Grants and Contracts Administrator – Campus Grants Management

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🕒 6 days ago

🌲 North Carolina – Remote

🌲 North Carolina – Remote

💵 $59.8k - $96.9k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

🖥️ Administration

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Duke Careers

WebsiteLinkedInAll Job Openings

10,000+ employees

Founded 1924

📚 Education

🤝 Non-profit

🌍 Social Impact

Education • Non-profit • Social Impact

Duke Careers is a platform connected to Duke University's rich legacy, established in 1924. It aims to celebrate the centennial of Duke University while providing resources, stories, and interviews that reflect the university's history, current achievements, and future aspirations. A key focus of Duke Careers is to engage with alumni and the community, showcasing the transformative impact of education and leadership within the university.

📋 Description

• prepare and submit grants and contracts through pre-award process utilizing both Sponsor and Duke regulations • advise the faculty/PI on administrative requirements in preparing proposal submissions • prepare, coordinate and review proposal elements such as biosketches, budgets, justifications and facilities & resources for consistency, accuracy, and completeness • monitor compliance with agency and University regulations regarding submission; verify all financial information, including the application of the appropriate overhead rate for the project • manage the subcontract process with pre award office and collaborating organizations • manage budget, effort, reporting and compliance timelines through the lifecycle of the grant or contract; communicate new WBSEs to appropriate department personnel • advise faculty/PI on budget adjustments and revisions necessary to meet the sponsor requirements • provide ad hoc reports to unit business manager and PIs as requested • establish sub-recipient financial and reporting requirements; coordinate issuance of sub-agreements with the pre award office • reconcile monthly budget reports and inform faculty/PI and/or supervisor of corrections/adjustments that have been made • identify and submit the cost transfers resulting from budget reconciliation • as requirements change, prepare and submit requests for re-budgeting/modifying the funded project • reconcile and close all sub-recipient cost objects and obtain all sponsor-required reports • monitor compliance with agency and University regulations regarding reporting • maintain financial records per the institutional document retention guidelines • manage overdrafts in line with unit procedures and institution guidelines • ensure proper recording of revenue associated with all projects; applying revenue management standards • close all funded projects consistent with university processes and timelines • develop project management plan for review by the faculty/PI or senior level grants administrator • monitor and implement cost sharing to reflect appropriate labor distribution or related cost sharing obligations • apply federal and university rules to appropriately manage effort for individuals compensated, in whole or in part, from sponsored awards • submit reports to central and unit management as required • perform other related duties incidental to the work described herein and assigned portfolio

🎯 Requirements

• communications, analytical and organizational skills generally acquired through completion of a bachelor's degree program • research or grants education and/or certification is preferred • successful completion of Financial Services Introduction to R3, Introduction to Duke GL, Introduction to Accounting, Sponsored Research Reporting, Research Administration at Duke (online), Basic Compliance (online), Duke Human Research Training (online), Budget Development and Negotiation Training, and Industry Funded Clinical Research—Process for Contracts within first six months of hire is required • successful completion of the Research Administration Academy (RAA) is expected • strong analytical, critical thinking, and problem-solving skills • high attention to detail with ability to manage complex financial data • advanced proficiency in Excel and Microsoft Office • ability to manage multiple priorities in a fast-paced environment • knowledge of sponsored research regulations (preferred) • strong communication and collaboration skills • customer service-oriented mindset • ability to make independent, sound decisions • adaptability with evolving systems and regulations

🏖️ Benefits

• comprehensive and competitive medical and dental care programs • generous retirement benefits • wide array of family-friendly and cultural programs