Executive Assistant – Operations Coordinator

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16VC

WebsiteLinkedInAll Job Openings

1 - 10 employees

🏢 Enterprise

🤖 Artificial Intelligence

🤝 B2B

Enterprise • Artificial Intelligence • B2B

16VC is a London-based venture firm that invests in early-stage enterprise software, AI and deep tech startups. It backs founders at seed and pre-seed stages with $250K–$2M checks, and supplements capital with a co-building studio and an active fellowship offering mentorship and technical support. 16VC focuses on building infrastructure and transformative AI applications, and currently invests on a deal-by-deal basis via SPVs while exploring potential future pooled fund authorisation.

📋 Description

• Manage executive calendars, scheduling, and meeting coordination across multiple time zones. • Organize investor, founder, and partner meetings. • Prepare agendas, take meeting notes, and follow up on action items. • Coordinate travel, accommodations, and itineraries when required. • Support internal operations, documentation, and process improvements. • Maintain organized records, files, and internal knowledge bases. • Assist with preparing presentations, reports, and spreadsheets. • Coordinate virtual events, webinars, and team meetings. • Liaise with founders, investors, vendors, and external partners professionally. • Handle confidential information with discretion. • Provide general administrative support to the investment and operations teams.

🎯 Requirements

• 2+ years of experience as an Executive Assistant, Operations Coordinator, Administrative Assistant, or similar role • Excellent organizational and time management skills • Strong written and verbal communication in English • High attention to detail and ability to manage multiple priorities • Comfortable working independently in a remote environment • Proactive mindset with a strong sense of ownership • Ability to maintain confidentiality and professionalism • Proficiency with Google Workspace (Docs, Sheets, Calendar, Drive), Microsoft Office, Zoom, Slack, and Notion or similar productivity tools

🏖️ Benefits

• Fully remote work • Flexible working hours with overlap during core business hours • Opportunity to work closely with founders, investors, and high-growth startups • High ownership and autonomy • Collaborative, fast-paced environment with opportunities to learn and grow