Shared Services Project Coordinator

🔥 1 minute ago

🤠 Texas – Remote

🤠 Texas – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👷‍♀️ Project Manager

👻 Ghost score 10%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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2020 Companies

WebsiteLinkedInAll Job Openings

10,000+ employees

🤝 B2B

📣 Marketing

B2B • Marketing

2020 Companies is one of the premier outsourced sales and marketing agencies in the United States. With over 31 years of experience, the company is dedicated to elevating consumers, team members, and clients through innovative marketing strategies. They specialize in product demonstrations, training, assisted sales, merchandising, staffing, and consumer engagement, among other services. 2020 Companies partners with brands of all sizes to navigate challenges and achieve business goals, consistently delivering impressive results, including over 25 million in-person impressions annually and nearly $10 billion in client revenue.

📋 Description

• Support Account Managers with day-to-day project coordination and execution activities • Assist with project setup, including survey creation, Airtable setup, and workflow preparation • Maintain project tracking systems, reporting tools, and execution documentation • Assist with scheduling coordination, visit tracking, and execution visibility • Monitor project progress and escalate risks, delays, or completion concerns • Support execution reporting, compliance tracking, and project status updates • Track and coordinate break/fix, escalation, and revisit activity • Maintain accurate and organized project documentation • Coordinate cross-functional communication regarding project updates, field execution, and operational needs • Support onboarding and administrative setup for new projects and workflows • Assist with shipment tracking, inventory coordination, and execution follow-up • Partner with Operations, Audit, Scheduling, and Account Management teams • Maintain Airtable, Salesforce, and other project management systems • Support reporting setup, data organization, audit tracking, and recap documentation • Ensure data integrity across project tracking systems and workflows • Provide support across multiple Account Managers, projects, and client programs • Participate in onboarding, training, process standardization, process improvement, and workflow optimization initiatives • Support team scalability through consistent workflows, documentation, and execution practices

🎯 Requirements

• 2–4 years of project coordination, account support, operations coordination, administrative support, or related experience preferred • Strong organizational skills with exceptional attention to detail • Ability to manage multiple priorities and deadlines in a fast-paced environment • Strong written and verbal communication skills • Ability to work collaboratively across multiple teams and departments • Strong problem-solving and critical-thinking skills • Ability to proactively identify issues and escalate concerns appropriately • Experience working within project tracking systems or workflow management platforms preferred • Strong working knowledge of Microsoft Office Suite, including Excel • Experience with Airtable, Salesforce, Smartsheet, Jira, or similar systems preferred • Experience supporting retail execution, field operations, merchandising, client services, or operational workflows preferred • Highly adaptable with a willingness to learn new systems and processes

🏖️ Benefits

• Competitive salary, paid weekly • Work remotely, from home • Health/Dental/Vision benefits • 401K Program with matching • Paid Time Off • Paid Holidays • $30 Mobile Reimbursement • Scholarship opportunities for employees and direct family members • Employee Assistance Program • Leadership Development Program • Employees' special pricing for multiple clients • Personal development opportunities • Professional stretch assignments • Long-term career pathing options