Construction Office & Billing Support Virtual Assistant

Job not on LinkedIn

🔥 1 minute ago

🌏 Anywhere in the World

⏱ Part Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 25%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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20four7VA

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2010

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

20four7VA is a dedicated virtual assistant services company that provides customizable remote staffing solutions for businesses of all sizes. They offer a wide range of virtual assistant services, including administrative, business support, marketing, and technical assistance, helping clients to achieve efficiency and reduce overhead costs. With a robust team of skilled VAs, 20four7VA ensures that clients can focus on growing their business while their various needs are met by qualified professionals.

📋 Description

• Review information submitted by field crews regarding completed daily work • Enter and update daily production information in Fiber Field • Maintain accurate job logs and supporting records • Organize information required for weekly billing • Review entries for completeness and flag missing information • Gradually take ownership of recurring job-tracking workflows after training • Compile weekly field logs and supporting documentation • Prepare information needed for invoicing • Create and maintain invoices in QuickBooks Online • Track submitted invoices and basic payment status • Maintain organized billing and accounts receivable records • Help ensure completed work is documented and submitted for payment on schedule • Monitor and organize the company Gmail inbox • Assist with routine administrative and office-management responsibilities • Make outbound business calls when required • Maintain organized digital files and documentation • Assist with additional recurring back-office tasks as operations grow • Work closely with the owner initially to learn company workflows, then gradually take ownership of daily support processes • Deliver professional, task-specific services according to agreed timelines, guidelines, and deliverables under an independent contractor agreement

🎯 Requirements

• Previous administrative, office support, bookkeeping support, or similar experience required • QuickBooks Online experience strongly preferred • Invoicing or accounts receivable experience preferred • Strong data-entry and spreadsheet skills required • Strong written and verbal English communication • Construction, contracting, field services, or similar experience is a plus but not required • Comfortable learning client-specific construction software • Proficiency with QuickBooks Online (strongly preferred) • Fiber Field training provided • Knowledge of Gmail / Google Workspace • Knowledge of Microsoft Excel / Google Sheets • Knowledge of Google Voice or similar business phone system • Highly organized and dependable • Strong attention to detail and data accuracy • Comfortable working with repetitive daily production information • Able to learn new systems quickly • Comfortable with invoicing and basic financial tracking • Proactive about identifying missing information • Able to grow into greater ownership of recurring office processes • Comfortable supporting a fast-growing field-based business remotely • Clear, professional English communication required • Availability for 20 contracted hours per week, Monday through Friday, with a flexible 4-hour daily shift between 9:00 AM and 3:00 PM EST

🏖️ Benefits

• Competitive rates • Weekly payments • Various open roles are available • Free training and upskilling • Constant support and guidance • A vibrant community always ready to support you • Flexible 4-hour daily shift • Remote work • Independent contractor engagement