Executive & Personal Virtual Assistant

Job not on LinkedIn

🔥 9 minutes ago

🌏 Anywhere in the World

⏱ Part Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 25%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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20four7VA

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2010

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

20four7VA is a dedicated virtual assistant services company that provides customizable remote staffing solutions for businesses of all sizes. They offer a wide range of virtual assistant services, including administrative, business support, marketing, and technical assistance, helping clients to achieve efficiency and reduce overhead costs. With a robust team of skilled VAs, 20four7VA ensures that clients can focus on growing their business while their various needs are met by qualified professionals.

📋 Description

• Manage and organize professional email inboxes • Draft routine email responses for review or sending • Flag urgent messages, outstanding actions, and items requiring attention • Maintain professional and personal calendars • Schedule and coordinate meetings • Maintain reminders, priorities, and follow-up items • Assist with recurring reporting and presentation preparation • Support general executive administration • Help ensure important tasks and commitments do not fall through the cracks • Coordinate selected personal appointments and bookings • Assist with transportation, cleaning, deliveries, and other day-to-day arrangements • Use client-approved apps and accounts such as Careem when access is provided • Coordinate with personal suppliers or service providers • Assist with travel or lifestyle-related arrangements • Format recurring reports and presentations using existing templates, brand standards, and style guidelines • Use client-provided AI tools such as ChatGPT to support report preparation when appropriate • Maintain organized files and supporting information • Deliver services according to agreed timelines, guidelines, and written deliverables

🎯 Requirements

• Previous Executive Assistant, Personal Assistant, or senior administrative support experience required • Email and calendar-management experience required • Microsoft Outlook / Microsoft 365 experience strongly preferred • Strong written English required • Meeting scheduling and follow-up experience required • PowerPoint and Excel experience preferred • Experience supporting a senior executive strongly preferred • Experience handling both business and personal responsibilities is a plus • Highly organized and dependable • Proactive and comfortable working independently • Strong written and spoken English • Able to prioritize across both work and personal responsibilities • Strong follow-through and attention to detail • Comfortable supporting a senior professional with a fast-moving schedule • Discreet and trustworthy with confidential information • Proficiency with Microsoft Outlook, Microsoft 365, Microsoft PowerPoint, Microsoft Excel, WhatsApp, ChatGPT/AI productivity tools, and calendar and scheduling platforms • Available for 20 contracted hours per week, Monday through Friday • Must operate under a Master Services Agreement and Statement of Work as an independent contractor • English language preference; Level A-C accent preference

🏖️ Benefits

• Competitive rates • Weekly payments • Various open roles are available • Free training and upskilling • Constant support and guidance • A vibrant community always ready to support you • Remote work • Flexible schedule alignment with the client’s preferred hours, subject to time zones, capacity, and contracted hours