Executive & Team Virtual Assistant

Job not on LinkedIn

🔥 3 minutes ago

🌏 Anywhere in the World

⏳ Contract/Temporary

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 25%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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20four7VA

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2010

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

20four7VA is a dedicated virtual assistant services company that provides customizable remote staffing solutions for businesses of all sizes. They offer a wide range of virtual assistant services, including administrative, business support, marketing, and technical assistance, helping clients to achieve efficiency and reduce overhead costs. With a robust team of skilled VAs, 20four7VA ensures that clients can focus on growing their business while their various needs are met by qualified professionals.

📋 Description

• Manage the CEO’s Outlook calendar, scheduling, rescheduling, time zones, and travel time • Prepare meeting briefs, agendas, and relevant background information • Coordinate travel arrangements and itineraries • Organize expense receipts and supporting documentation • Track deadlines, appointments, speaking engagements, and certifications • Keep priorities and follow-ups organized • Maintain project, team, vendor, and pipeline information in Airtable • Perform recurring data entry, cleanup, and record maintenance • Update project statuses and maintain accurate information after meetings and calls • Pull basic reports and views for deadlines, tasks, and pipeline activity • Set up Trello boards for new projects and organize client documents in SharePoint • Support registration lists, attendee information, and event-related data entry • Research and shortlist event vendors including venues, catering, AV, production, rentals, transportation, and staffing • Request and organize quotes, availability, COIs, W-9s, and vendor information • Prepare side-by-side vendor comparisons • Maintain vendor records, rates, contacts, and performance information • Track contracts, deposits, and payment deadlines • Coordinate internal meetings, take notes, and track action items • Format and proof decks, reports, run-of-show documents, and other client materials • Organize shared files, contact lists, and company records • Prepare documents, PDFs, and e-signature requests • Maintain consistent filing and naming conventions • Assist with scheduling social posts and maintaining the content calendar • Organize video and marketing files • Support additional administrative tasks as business needs evolve • Deliver defined, task-specific services under an independent contractor agreement and agreed Statement of Work

🎯 Requirements

• 3+ years of Executive Assistant or Administrative Assistant experience strongly preferred • Experience supporting a CEO, founder, or senior executive strongly preferred • Airtable experience required • Strong Microsoft 365 / Outlook experience required • Strong data-entry and administrative skills required • Vendor or supplier research experience strongly preferred • Event planning, hospitality, agency, or nonprofit experience is a plus • SharePoint and Trello experience preferred • Social media scheduling experience is a plus • Highly organized, proactive, and dependable • Strong Executive Assistant and back-office support background • Excellent written English with strong proofreading ability • Comfortable managing competing deadlines and priorities • Strong research and vendor-sourcing ability • Detail-oriented with accurate data-management habits • Able to work independently and follow through without constant reminders • Discreet with confidential client, financial, and contract information • Comfortable supporting both a CEO and a broader project team • Knowledge of Airtable, Microsoft 365 / Outlook, SharePoint, Trello, Google Docs / Google Sheets, and Canva / PowerPoint • Working knowledge of e-signature platforms preferred • English language preference; excellent written English required • Availability Monday through Friday within 9:00 AM–6:00 PM EST • Must operate under a Master Services Agreement and Statement of Work as an independent contractor

🏖️ Benefits

• Competitive rates • Weekly payments • Various open roles are available • Free training and upskilling • Constant support and guidance • A vibrant community always ready to support you • Hours may increase based on performance and workload • Schedule alignment with the client’s preferred hours where feasible