Logistics & Inventory Management Virtual Assistant

Job not on LinkedIn

🕒 June 23

🇺🇸 United States – Remote

⏳ Contract/Temporary

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 56%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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20four7VA

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2010

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

20four7VA is a dedicated virtual assistant services company that provides customizable remote staffing solutions for businesses of all sizes. They offer a wide range of virtual assistant services, including administrative, business support, marketing, and technical assistance, helping clients to achieve efficiency and reduce overhead costs. With a robust team of skilled VAs, 20four7VA ensures that clients can focus on growing their business while their various needs are met by qualified professionals.

📋 Description

• Monitor inventory levels across Shopify and ShipBob • Track stock levels and identify products approaching reorder thresholds • Assist with inventory forecasting and planning • Maintain inventory records and reporting • Support inventory reconciliation activities • Track inbound shipments from overseas suppliers • Monitor Bills of Lading, shipment status, and delivery timelines • Coordinate with customs brokers, freight providers, and logistics partners • Maintain visibility into incoming inventory and expected arrival dates • Follow up on shipment delays, exceptions, or documentation issues • Create and maintain purchase orders within Settle • Update shipment records and inventory reports • Assist with inbound shipment creation and receiving workflows • Maintain organized import and logistics documentation • Create and maintain inventory tracking spreadsheets • Generate inventory and logistics reports for ownership • Help identify process improvements and operational efficiencies • Work within Shopify, ShipBob, Settle, and related systems • Maintain accurate operational records and data integrity • Support logistics-related administrative workflows • Assist with ongoing process optimization initiatives • Provide professional services according to agreed timelines, guidelines, and deliverables • Work independently under a defined scope of work and independent contractor agreement

🎯 Requirements

• Experience in inventory management, logistics coordination, supply chain support, or e-commerce operations • Familiarity with Shopify strongly preferred • Experience with third-party logistics providers such as ShipBob preferred • Experience working with imports, freight forwarding, customs brokers, or international shipments preferred • Strong Excel or Google Sheets skills • Experience with inventory forecasting and purchase order management is a plus • Strong written and verbal English communication skills • Knowledge of Shopify • Knowledge of ShipBob preferred • Knowledge of Settle preferred • Knowledge of Microsoft Excel / Google Sheets • Knowledge of purchase order management systems • Knowledge of inventory management platforms • Strong attention to detail • Comfortable working with inventory and logistics data • Highly organized and process-oriented • Ability to manage multiple shipments and inventory workflows simultaneously • Strong analytical and problem-solving skills • Comfortable working independently with minimal supervision • Interest in improving and streamlining operational processes • Availability for 10 contracted hours per week • Availability Monday through Friday • Availability from 10 AM to 12 PM EST • Strong written and verbal English; near-native accent preferred • Junior, Senior, and Advanced level experience tiers accepted

🏖️ Benefits

• Competitive rates • Weekly payments • Various open roles are available • Free training and upskilling • Constant support and guidance • A vibrant community always ready to support you • Flexible schedule alignment with the Client’s preferred hours, subject to agreement • Remote work