Executive Assistant – CEO, Real Estate

🔥 0 minutes ago

🤠 Texas – Remote

🤠 Texas – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

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Adaptive Teams

WebsiteLinkedInAll Job Openings

1 - 10 employees

🎯 Recruiter

👥 HR Tech

☁️ SaaS

Recruitment • HR Tech • SaaS

Adaptive Teams is a company that offers a revolutionary approach to hiring and recruitment known as Adaptive Hiring. They eliminate traditional recruitment fees and job placement fees, providing a staffing-as-a-service solution designed to streamline the team growth process for businesses. Adaptive Teams pre-screens and vets candidates, ensuring fast fulfilment and quality hires that match the requirements and culture of the business. Their service includes managed and supported team members for a fixed monthly fee, offering a comprehensive solution for effortless team building. Adaptive Teams guarantees satisfaction with their placements, providing replacement without additional fees if expectations are not met.

📋 Description

• Own executive calendar management, scheduling, inbox organization, and daily priorities • Drive projects from kickoff to completion, ensuring nothing falls through the cracks • Follow up proactively with team members, vendors, and clients until commitments are completed • Handle administrative tasks quickly, accurately, and independently • Coordinate meetings, agendas, notes, and action items • Prepare reports, presentations, spreadsheets, and business documents • Document processes and continuously improve operational systems • Identify inefficiencies and implement smarter workflows • Manage confidential information with professionalism and discretion • Answer client and vendor calls with confidence and excellent communication • Assist with occasional errands or special projects as needed • Track project progress and KPIs, providing consistent updates to leadership

🎯 Requirements

• 3+ years in an Executive Assistant, Operations Coordinator, Project Coordinator, or similar role • Experience supporting founders, executives, or business owners • Exceptional organization, attention to detail, and follow-through • Strong written and verbal communication skills • Comfortable making decisions independently and solving problems proactively • Able to juggle multiple priorities without sacrificing quality • Tech-savvy with the ability to quickly learn new systems • Experience with Google Workspace, Asana, Slack, Zoom, HighLevel (GHL), AI tools, spreadsheets, or similar platforms • Real estate experience or familiarity with industry terminology is highly valued • Fluent in both English and Spanish is preferred

🏖️ Benefits

• Competitive monthly compensation based on experience and performance • Join a mission-driven, fast-growing entrepreneurial business • Work directly with leadership and make a measurable impact • Build systems, improve operations, and help shape company growth • High level of ownership, autonomy, and trust • Opportunities for professional growth and increased responsibility