Proposal Operations Specialist, Data Centers

🔥 1 minute ago

⚔️ Virginia – Remote

⚔️ Virginia – Remote

💵 $80k - $115k / year

⏰ Full Time

🟢 Junior

🟡 Mid-level

⚙️ Operations

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

👻 Ghost score 0%

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AECOM

WebsiteLinkedInAll Job Openings

10,000+ employees

Founded 1990

💼 Consulting

🏥 Healthcare

📦 Logistics

Consulting • Healthcare • Logistics

AECOM is the world's trusted infrastructure consulting firm that partners with clients to deliver innovative solutions to the most complex challenges while creating legacies for generations to come. Focused on equity, diversity, and inclusion, AECOM leverages technical expertise and digital innovation to drive transformative outcomes in infrastructure development, sustainability, and social systems. The company provides a wide range of services, including architecture & design, construction management, engineering, and environmental services across various markets such as transportation, energy, healthcare, and national governments. With a strong emphasis on sustainability, technical excellence, and community impact, AECOM is committed to building a better world.

📋 Description

• Provide administrative support to Program Managers, Capture Managers, Client Account Managers, and practice leadership throughout the opportunity and proposal lifecycle • Coordinate new opportunity intake and maintain accurate pursuit records • Support proposal setup, documentation, schedules, checklists, and compliance tracking • Coordinate inputs from program, capture, technical, finance, and other contributors • Track deadlines, outstanding actions, decisions, and potential schedule or process issues • Coordinate pursuit staffing plans and maintain proposed team member resumes and qualifications • Collect and maintain employee raw labor rates and other pricing inputs • Maintain historical project fee, spend, staffing, duration, and related information for future proposal budgets • Track communications, staffing requests, pricing inputs, commitments, and actions for domestic and international delivery teams • Maintain reporting on active pursuits, deadlines, staffing or pricing gaps, client and contractual matters, and leadership issues • Improve proposal templates, trackers, checklists, reporting tools, and standard operating procedures • Identify and escalate missed deadlines, incomplete information, resource conflicts, process gaps, and other delivery risks • Collaborate with global AECOM teams on data center projects for international clients

🎯 Requirements

• BA/BS + 2 years of experience or demonstrated equivalency of experience and/or education • Experience supporting proposals, pursuits, business development, project operations, or similar activities within a professional services environment • Ability to coordinate multiple concurrent activities, stakeholders, and deadlines • Strong organizational skills with attention to detail and follow-through • Strong written and verbal communication skills • Proficiency with Microsoft Excel, Word, PowerPoint, Teams, SharePoint, and related business collaboration tools • Ability to organize and maintain complex project, staffing, financial, and client information • Ability to communicate effectively with project teams, senior leadership, finance, technical professionals, and geographically dispersed teams • Sponsorship for U.S. employment authorization is not available now or in the future • Preferred: Bachelor's degree in Business, Marketing, Communications, Architecture, Engineering, Construction Management, or a related discipline, or equivalent relevant experience • Preferred: Experience with data center, architecture, engineering, construction, mission-critical, or professional services projects • Preferred: Experience supporting multidisciplinary proposals or complex project pursuits • Preferred: Familiarity with staffing plans, labor rates, fee development, proposal budgets, client contracts, MSAs, account information, or commercial documentation • Preferred: Experience coordinating with international or remote production and delivery teams • Preferred: Experience developing or maintaining dashboards, automated trackers, Power BI reporting, or similar tools

🏖️ Benefits

• Medical, dental, vision, life, AD&D, and disability benefits • Paid time off • Leaves of absence • Voluntary benefits and perks • Flexible work options • Well-being resources • Employee assistance program • Business travel insurance • Service recognition awards • Retirement savings plan • Employee stock purchase plan • Award-winning training and development programs • In-person Day 1 onboarding at an AECOM office location