Document Control Coordinator

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🔥 0 minutes ago

🗽 New York – Remote

🗽 New York – Remote

💵 $50k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

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Applied High Voltage, LLC

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2013

⚡ Energy

🤝 B2B

Energy • B2B

Applied High Voltage is a B2B engineering and construction firm specializing in high-voltage power infrastructure and utility-scale electrical projects. The company offers development support services, engineering, procurement & construction (EPC), and field engineering services, and maintains headquarters in Albany, NY with a branch in Frederick, MD. Applied High Voltage focuses on delivering turnkey solutions for power system development and construction for industrial and utility clients.

📋 Description

• Administers and maintains company documents to facilitate effective engineering & substation construction efforts. • Requesting and receiving vendor drawings for all Projects. • Filing, Stamping, and sending Vendor drawings to AHV Engineering for review. • Returning all reviewed vendor drawings back to the respected vendor. • Filing all documents from vendors to their respected locations. • Updating Procurement Strategy Tracker with vendor drawing and closeout information for all projects. • Sending Vendors out (AHV) 60 ,90 and IFC drawings for certain equipment as required VIA ShareFile and email. • Moving AHV Engineering 60,90, and IFC drawings to the Document control Transmittal and Issued folders in SharePoint. • Being a go between AHV engineering and vendors. • Requesting specific files from vendors as engineering requests them. • Requesting FID numbers for the SCADA/ Study Engineering team. • Setting up meetings with Vendors and engineering as needed. • Currently leading 2 meetings with Control Enclosure vendors to keep the job moving. • Updating meeting tracker and emailing the updated tracker out to the Vendor and AHV Team. • Creating section 5 (Equipment Manuals & Energization Procedure) of the job Closeout book for all Projects. • Requesting Closeout documents from vendor (warranty, certified drawings, Owner’s manuals, test reports, etc.) • Updating the job book tracker for each project as the files are received. • Working with Site team to collect Material Receiving checklist and Equipment Installation Checklists.

🎯 Requirements

• Strong coordination, time management, active listening, verbal and written communication skills, critical thinking and reasoning skills. • Self-motivated, able to learn quickly and independently. • Computer literacy and proficiency using Excel and MS Office.