Benefits Administrator

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🕒 December 12, 2025

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Archetype Themes

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2017

🤝 B2B

☁️ SaaS

B2B • Consulting • SaaS

Archetype Themes is a management consulting firm that partners with organizations to drive meaningful change and achieve sustainable growth. They embed themselves within client teams, providing operational support, project management, and tailored training programs. With expertise across various industries, including telecommunications, manufacturing, construction, and finance, Archetype Themes delivers action-oriented solutions that align strategies with business goals and ensure the effective execution of projects.

📋 Description

• Handle all daily benefits operations, including enrolling employees, maintaining eligibility, processing changes, submitting information to insurance carriers, updating payroll deductions, and supporting compliance tasks • Work closely with our licensed agent and company leadership to ensure employees receive accurate, timely support • Collect required employee and dependent information • Enter new hire data into benefits platforms (Employee Navigator, Ease, etc.) • Provide plan summaries, SBCs, and required notices • Process medical, dental, and vision plan elections • Submit enrollments and changes to insurance carriers • Track enrollment confirmations and ID cards • Maintain accurate employee eligibility and coverage status • Process qualifying life events (marriage, birth, loss of coverage, etc.) • Handle additions, terminations, and plan changes • Update payroll deductions for benefits • Respond to employee benefits questions via email and messaging • Maintain organized digital records for compliance • Reconcile monthly carrier billing statements • Identify and correct premium discrepancies • Coordinate with payroll to ensure deductions are accurate • Submit forms, documents, and updates to carriers as needed • Maintain enrollment documentation and audit trails • Assist with ACA tracking and reporting • Manage COBRA notifications (with third-party vendor) • Ensure compliance with company policies and deadlines • Support annual open enrollment and plan renewals • Keep benefits platforms updated with correct plan information • Upload new plan documents and SBCs • Maintain census files and reports • Assist with technology integration between benefits, HR, and payroll systems

🎯 Requirements

• Strong administrative or HR/benefits operations experience (preferred) • Experience with benefits platforms (Employee Navigator, Ease, Rippling, Gusto, or similar) is a major plus • Excellent written and verbal English communication • Strong attention to detail and accuracy • Ability to follow structured processes and meet deadlines • Comfortable working U.S. business hours (at least 4–6 hours overlap) • High-level computer literacy (Google Workspace, spreadsheets, data entry) • Fast learner, reliable, and proactive • Experience working with U.S. insurance carriers (Aetna, BCBS, UHC, Cigna, Humana, Delta Dental, etc.) (preferred) • Prior HR Coordinator or Benefits Specialist experience (preferred) • Understanding of U.S. health insurance terminology (preferred) • Knowledge of payroll deduction workflows (preferred)

🏖️ Benefits

• Speaking Spanish is a PLUS