Contracts Specialist

🔥 2 minutes ago

🇺🇸 United States – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👻 Ghost score 10%

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Avicado

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2015

🏗️ Construction

💼 Consulting

🤝 B2B

Construction • Consulting • B2B

Avicado is a construction technology consulting firm that helps owners of large capital programs use technology and data to improve project outcomes. They provide advisory services, managed services, system implementation, custom integrations, assessments, reporting and dashboarding, training, and staff augmentation focused on project management information systems (PMIS), integrations with financial/ERP systems, and advanced analytics. Avicado serves institutional and commercial owners across sectors such as commercial, data centers, education, government, healthcare, manufacturing, power/energy, transportation, and water/wastewater, and works with tools like Procore, Trimble, and Autodesk to optimize capital programs and project controls.

📋 Description

• Act as the first-line reviewer for client, partner, vendor, and IT contracts, amendments, and RFPs • Identify material risks, estimate potential costs, recommend responses, and prepare redlines within standard positions • Coordinate redlines and approvals between Sales and leadership • Escalate terms outside standard positions • Support internal teams with software and IT agreement risks and client security questionnaires • Own insurance requirements, coordinate annual insurance renewal with the broker, and back up COI requests • Build and maintain the central Contracts Database • Ensure contracts are stored with accurate key dates, terms, and obligations • Record renewal, notice, and termination terms • Own the agreement termination process and hold teams accountable for required steps • Expand database coverage so teams can answer questions about terms and obligations without reopening contracts • Maintain contract templates and update them following Legal team feedback and approval • Manage the template change request process and communicate request status • Maintain a single current version of each template and prevent use of outdated copies • Work with Sales to clarify which terms may be adjusted and which require review • Identify and close template gaps

🎯 Requirements

• Hands-on experience reviewing professional services agreements, such as MSAs, SOWs, and change orders, ideally in a consulting or implementation environment • Working knowledge of indemnification, limitation of liability, SLAs, data and privacy, and insurance requirements • Experience building or maintaining a contract repository or tracker and keeping it accurate over time • Experience carrying a template or process change through to adoption across teams that do not report to you • Ability to assess and size risk, recommend responses, and support decision-makers • Experience working with an outside law firm or in-house counsel • Comfort working with SharePoint, spreadsheets, Salesforce, and e-signature platforms • Willingness to embrace new tools such as AI • Preferred: experience with public sector contracts and RFPs • Preferred: experience with prime agreements and flow-down terms, including procurement codes and subcontracting commitments • Construction experience is a plus • Preferred: experience with client security questionnaires • Preferred: experience reviewing software, IT, and vendor agreements • Preferred: experience with international contracts • Responsive, innovative, entrepreneurial, empowered, performance-driven, accountable, even-tempered, and coachable

🏖️ Benefits

• Competitive compensation • Health insurance • 401k with employer match • Flexible PTO • Remote work • Philanthropic Matching Gift Program • Flexible work arrangements • Various career development opportunities • Employee resource groups • Great Place to Work certification • Inclusion on Inc.'s Best Workplaces list • AYA Award recognition and inclusive, supportive workplace culture