Senior Manager – Section & Chapter Events

🔥 9 minutes ago

🏛️ District of Columbia, Washington – Remote

🏛️ District of Columbia – Remote ☕ Washington – Remote

💵 $90k - $100k / year

⏰ Full Time

🟠 Senior

🎪 Events

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Association of Women's Health, Obstetric and Neonatal Nurses (AWHONN)

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 1969

⚕️ Healthcare Insurance

🤝 Non-profit

📚 Education

Healthcare Insurance • Non-profit • Education

Association of Women's Health, Obstetric and Neonatal Nurses (AWHONN) is a professional organization dedicated to promoting the health of women and newborns. AWHONN offers a wide range of resources, including education, advocacy, research programs, and professional development for nurses specializing in women's health, obstetric, and neonatal care. They organize events, webinars, and an annual convention, and provide online continuing education programs such as Fetal Heart Monitoring and Neonatal Orientation and Education Programs. AWHONN is involved in advocacy efforts related to reproductive rights and abortion access, and they support nurses through various awards, grants, and volunteer opportunities.

📋 Description

• Lead planning and execution of annual Section, Chapter, leadership, and webinar events. • Manage registration, sponsorship fulfillment, and mobile app execution for all Section and Chapter events. • Serve as primary contact administering all hotel, convention center, venue, audiovisual, catering, and vendor contracts, ensuring compliance with organizational standards and risk management requirements. • Provide operational leadership for event logistics, including venue management, food and beverage, audiovisual needs, signage, room setups, and attendee experience. • Partner with external vendors and sourcing agencies to identify and secure hotels and conference venues. • Manage multiple concurrent event project plans, timelines, deliverables, and cross-functional teams. • Provide onsite event management support for conferences and meetings as needed. • Develop and implement event timelines, project plans, and operational procedures. • Monitor event performance metrics and recommend improvements based on industry standards and attendee feedback. • Apply best practices from PCMA and leading membership associations to enhance event operations and participant experience. • Serve as the operational contact for Section and Chapter events, resolving day-to-day questions and escalating strategic or governance issues to the Director as appropriate. • Monitor compliance with organizational bylaws, policies, reporting requirements, and governance standards. • Assist volunteer leaders with event planning, member engagement strategies, and operational best practices. • Maintain accurate records of chapter leadership, activities, event documentation, and organizational compliance. • Foster strong relationships with volunteer leaders to support engagement, retention, and leadership development. • Process Section and Chapter financial transactions in coordination with the AWHONN Finance team. • Develop streamlined financial workflows to reduce administrative burden for Section Secretary/Treasurers. • Prepare monthly and quarterly financial reports for internal leadership review and chapter distribution. • Monitor event budgets, sponsorship tracking, and financial reconciliation processes. • Manage sponsorship fulfillment, invoicing, exhibitor logistics, and onsite sponsor experience. • Ensure accurate financial documentation and adherence to organizational financial policies. • Maintain accurate chapter and event financial data within organizational systems. • Assist with communications, training materials, and operational resources for chapter leaders. • Support planning and facilitation of volunteer meetings, webinars, and training sessions. • Provide general operational and administrative support to the Membership & Volunteer Engagement team. • Other duties as required by business needs. • Lead across the organization to encourage and strengthen a member and customer-service-focused organizational culture. Serve as a knowledgeable resource about strategies and tactics for exemplary volunteer management and support. Proactively lead discussions and collaborations to improve volunteer success and staff support. Promote a positive work environment for all staff and collaborate effectively with the leadership team.

🎯 Requirements

• Bachelor’s degree in hospitality management, Event Management, Business Administration, Communications, or related field preferred. • 5-8+ years of progressively responsible experience in association event management, conference planning, or membership organization operations. • Experience managing multi-event portfolios and volunteer-led programs. • Knowledge of PCMA standards and association meeting best practices preferred. CMP preferred. • Experience with sponsorship management and event revenue coordination. • Familiarity with event registration platforms, mobile event apps, and association management systems (AMS). • Willingness to travel and provide onsite event support as needed. • Demonstrated commitment to excellent customer service and willingness and ability to work in a collaborative team environment. Ability to motivate a wide range of people. • Strong organizational and project management skills, including demonstrated ability to juggle multiple priorities and tasks, and ability to administer approved budgets. • Must be able to lift up to 30 lbs.

🏖️ Benefits

• AWHONN provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.