Clinical Operations Coordinator

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🏖️ New Jersey, Pennsylvania – Remote

🏖️ New Jersey – Remote 🔔 Pennsylvania – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

🏥 Clinical Operations

👻 Ghost score 10%

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Axia Women's Health

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 2017

🏥 Healthcare

👥 B2C

🧘 Wellness

💰 Private equity on 2017-03

Healthcare • B2C • Wellness

Axia Women's Health is a leading women’s health network that provides comprehensive, personalized obstetrics and gynecology care across every stage of life. The organization offers a wide range of clinical services—including obstetrics, gynecology, maternal-fetal medicine, breast health and imaging, fertility and genetics, urogynecology, menopause care, behavioral health, and telehealth—through a connected network of specialists and on-site diagnostics. Axia emphasizes compassionate, patient-centered care, integrates innovative technologies (such as AI-assisted mammography and virtual visits), and focuses on improving the overall care experience for women.

📋 Description

• Support the Director of Clinical Operations in driving clinical excellence, operational consistency, and strategic initiatives across care centers • Coordinate clinical operations initiatives and priorities • Support implementation and maintenance of clinical workflows, policies, and standardized procedures • Track action items, project timelines, deliverables, milestones, risks, dependencies, and implementation progress • Coordinate follow-up activities from meetings, committees, and operational reviews • Serve as liaison between clinical, operational, and administrative teams • Maintain clinical policies, procedures, workflows, and related documentation • Assist with policy development, formatting, review, approval, distribution, and routine updates • Maintain current, organized, version-controlled, and regulatory-compliant documents • Support patient education materials and clinical resources • Collect, organize, and report quality and operational performance data • Support quality improvement initiatives by tracking action plans, milestones, and outcomes • Prepare reports, presentations, dashboards, and committee materials • Coordinate Clinical Quality Assurance Committee activities and follow-up actions • Partner with Data & Analytics teams to monitor performance metrics • Support communications for new workflows, policies, and operational changes • Develop and distribute clinical operations updates and communications • Coordinate training schedules and stakeholder notifications • Track implementation activities and gather feedback from care center teams • Support value-based care initiatives, workflows, reporting, communication, training, and performance improvement • Maintain compliance documentation and records • Support audits, inspections, and compliance reviews • Coordinate documentation related to HIPAA, OSHA, CLIA, and other regulatory requirements • Monitor review schedules and corrective action plans • Coordinate meetings, committee sessions, and leadership workgroups • Prepare agendas, meeting materials, minutes, and action-item logs • Support special projects and operational initiatives as assigned

🎯 Requirements

• Bachelor's degree in Healthcare Administration, Health Sciences, Nursing, Public Health, Business Administration, or a related field • Minimum 3 years of experience in healthcare operations, clinical administration, healthcare project coordination, quality improvement, or a related healthcare support function • Prior clinical patient care or clinical support experience required • Strong organizational, project coordination, and time-management skills • Excellent written and verbal communication skills • Proficiency with Microsoft Office Suite, including Excel, PowerPoint, Word, and Teams • Experience preparing reports, presentations, and meeting materials • Ability to manage multiple priorities in a fast-paced healthcare environment • Knowledge of healthcare operations, quality improvement, and compliance requirements • Ability to maintain confidentiality and handle sensitive information appropriately • Preferred: 5+ years of healthcare operations or clinical administration experience • Preferred: Experience supporting physician practices, ambulatory care, multi-site healthcare organizations, or value-based care programs • Preferred: Familiarity with HIPAA, OSHA, and CLIA requirements • Preferred: Experience with EHR systems and healthcare reporting tools • Preferred: Healthcare project management experience • CAPM, PMP, Lean, Six Sigma, or similar project management certification preferred • Preferred: Knowledge of value-based care programs, quality metrics, and performance improvement methodologies • Applicants must be currently authorized to work in the United States on a full-time basis

🏖️ Benefits

• 401(k) with company match • Generous PTO offering with additional time off for volunteering • Choice of multiple medical insurance plans • Access to Axia providers at little to no cost through Axia’s medical insurance • Axia-paid life insurance • Short term and long term disability • Free counseling for colleagues and family members, including parents and parents-in-law • Discounts on hotels, theme parks, gym memberships, and more through the Great Works Perks Program • Dental insurance • Vision insurance • Supplemental life insurance • FSA • HSA with employer contribution • Identity theft insurance • Long-term care insurance • Pet insurance