Tradeshow and Event Manager

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Boston Imaging - A Samsung Company

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2022

🏥 Healthcare

💼 Consulting

📦 Logistics

Healthcare • Consulting • Logistics

Boston Imaging - A Samsung Company is a healthcare technology provider and imaging equipment brand offering a broad portfolio of diagnostic imaging hardware and software. It supplies ultrasound systems, digital radiography units, and computed tomography (CT) solutions—including mobile CT and retrofit systems—along with healthcare IT, AI-enabled imaging tools, and support services for hospitals, clinics, and specialty practices. The company focuses on clinical imaging hardware, workflow solutions, and advanced imaging features that improve diagnostic confidence and patient care.

📋 Description

• Own the planning, coordination, and execution of regional and national tradeshows, conferences, customer events, and internal meetings • Manage event timelines, checklists, deliverables, standard operating procedures, and deadlines • Manage event logistics including booth space, registrations, shipping, hotel accommodations, and onsite support • Coordinate exhibit setup and teardown, labor scheduling, vendor communication, booth inventory, shipping schedules, and event material tracking • Oversee sponsorship deliverables and exhibitor requirement compliance • Partner with sales and marketing teams on event goals, lead generation, and customer engagement • Coordinate demo equipment, presentations, and educational sessions with product marketing and clinical teams • Serve as a point of contact for internal stakeholders, event organizers, and external vendors • Track budgets, purchase orders, invoice reconciliation, and expense reporting • Maintain event records, contracts, and post-show documentation • Support lead management and post-event reporting • Ensure booths and event materials align with company branding and presentation standards • Support VIP events, customer receptions, and hospitality functions • Support weekend, after-hours, onsite event/tradeshow activities, and travel operations • Travel to select events for onsite coordination and troubleshoot onsite logistics

🎯 Requirements

• 7–10 years of experience in event coordination, tradeshow management, marketing, or related field • Bachelor's degree in Marketing, Communications, Business, Event Management, or related field preferred • Budget, expense, and resource management experience required • Familiarity with exhibit logistics, shipping, and vendor coordination • Willingness to travel up to 40% • Strong organizational skills and ability to manage multiple concurrent projects accurately and timely • Excellent communication and interpersonal skills • Ability to work independently and collaboratively in a team environment • Excellent presentation skills in small and large group situations • Proficiency with technology and ability to present using a laptop • Proficiency with Excel, Word, PowerPoint, Outlook, Publisher, Internet Explorer, and Google Chrome • Ability to lift and/or move up to 25 pounds regularly, up to 50 pounds frequently, and more than 100 pounds occasionally • Ability to push/pull weights over 100 pounds during tradeshow setup and dismantling • Ability to stand for 6–8 hours for multiple days and sit/drive for long periods while traveling

🏖️ Benefits

• Medical (Blue Shield Administrator): 5 PPO Plans with up to 95% employer contribution • Dental (Blue Cross Blue Shield): 2 PPO Plans with up to 80% employer contribution • Vision (Blue Cross Blue Shield): 100% company paid • Short/Long Term Disability, Life & AD&D (The Standard): 100% company paid • 401k Retirement (Fidelity): 100% company match up to 5% • Tax Deferred Health Care Savings Programs • Accident Insurance • Critical Illness insurance • Hospital Indemnity insurance • Pet insurance • Legal insurance • ID Theft insurance • Generous paid time off • Tuition reimbursement