Music & Talent Contracts Administrator

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🔥 2 minutes ago

☕ Washington – Remote

☕ Washington – Remote

💵 $30 - $35 / hour

⏰ Full Time

🟡 Mid-level

🟠 Senior

🖥️ Administration

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BPCS, Comprehensive marketing solutions, ltd.

WebsiteLinkedInAll Job Openings

1 - 10 employees

💼 Consulting

📣 Marketing

Consulting • Marketing

BPCS, Comprehensive marketing solutions, ltd. is a marketing agency founded in 2015 by four friends and experienced advertising professionals. The company offers integrated marketing, business consulting, advertising, and marketing strategies. Positioned as a 'big little agency,' BPCS combines the resources of larger firms with the personal touch and commitment of smaller agencies, providing responsive and dedicated services to meet complex marketing challenges.

📋 Description

• Manage music and talent agreements throughout the contract lifecycle, including routing documents for signature, tracking completion, archiving executed agreements, and monitoring expiration dates. • Prepare and distribute NDAs, licensing requests, amendments, work-for-hire agreements, and other music or talent documents using approved templates. • Review agreements and extract key contractual, financial, and rights-related information for entry into contract management systems. • Respond to contract-related inquiries, retrieve agreements, and summarize key deal terms for internal stakeholders. • Maintain accurate contract trackers, agreement maps, rights documentation, and deal records in SharePoint and other contract databases. • Coordinate contract reviews through meetings, conference calls, and email while tracking documentation submitted across multiple departments. • Support internal music rights information requests and archive responses for auditing, reporting, and visibility. • Open and manage purchase orders and electronic invoices, monitor payment status, and resolve payment delays. • Submit payment-term change requests and coordinate required approvals with finance. • Support supplier onboarding by collecting tax and vendor documentation, maintaining accurate account information, and completing internal sponsorship requirements. • Respond to supplier inquiries related to payments, taxes, account setup, and vendor-system troubleshooting. • Maintain internal contract, rights, payment, and supplier management systems. • Generate payment reports, contract summaries, and other operational documentation for internal stakeholders. • Serve as a knowledgeable point of contact for contract management and compliance processes. • Complete special administrative and operational projects as assigned.

🎯 Requirements

• At least three years of experience in contract administration, legal operations, music licensing, entertainment business affairs, or a closely related area. • Significant experience supporting contracts involving music, talent, licensing, or related entertainment rights. • Experience managing multiple deadlines, competing priorities, and high-volume administrative workflows with strong attention to detail. • Experience collaborating across legal, finance, procurement, and creative functions. • Proficiency with Microsoft Office, particularly Excel, Outlook, and SharePoint. • Experience using Adobe Acrobat, electronic signature tools such as DocuSign or Adobe Sign, and contract or payment management systems. • Strong organizational, process management, written communication, and documentation skills. • Strong interpersonal skills and the confidence to communicate effectively with legal professionals, creative stakeholders, suppliers, and external partners. • Ability to exercise discretion and maintain confidentiality when handling sensitive agreements and business information. • Preferred: Previous experience in the gaming, music, media, or interactive entertainment industry. • Preferred: Knowledge of music licensing rights and their use in games, television, film, or other media. • Preferred: Experience supporting music and talent agreements involving record labels, publishers, composers, voice talent, or other rights holders. • Preferred: Experience with Icertis, Trevanna, or similar contract and rights management platforms. • Preferred: Paralegal experience or a relevant paralegal certification. • Preferred: Experience supporting supplier onboarding, purchase orders, invoicing, and payment administration. • Preferred: Demonstrated personal interest in music, voice talent, gaming, or interactive entertainment.

🏖️ Benefits

• Medical, dental, and vision coverage • Flexible Spending Account (FSA) • 401(k) retirement plan • Competitive paid time off • Parental leave • Professional growth and development opportunities