Contract Administrator – Paralegal

🕒 May 13

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Business Wire

WebsiteLinkedInAll Job Openings

501 - 1000 employees

Founded 1961

📱 Media

Media • Public Relations • Marketing

Business Wire is a trusted and experienced newswire service that offers public relations and investor relations solutions. The company provides press release distribution, media targeting, and analytics services to help organizations connect with their target audiences. With multimedia capabilities and extensive reach to over 100,000 media outlets and 200+ industry and trade categories worldwide, Business Wire ensures that news is delivered effectively to the right channels. It also offers resources such as case studies, webinars, and educational content to keep industry professionals informed about the latest trends. Additionally, Business Wire supports compliance and corporate social responsibility initiatives through comprehensive disclosure and filing services.

📋 Description

• Review, draft, negotiate and edit agreements, primarily related to the company’s sales and procurement contracts. • Serve as system administrator or super-use for the Legal Team’s contract lifecycle management platform (CLM) (e.g., DocuSign IAM). • Support CLM implementation, enhancements, and ongoing optimization. • Help administer the Legal Sales database using DocuSign IAM, Microsoft Office Suite and other applications. • Partner with Sales, Finance, and IT on contract process automation. • Responsible for assigned agreements throughout the entire contracting process up to execution and implementation. • Work closely with the Security and Finance teams as required when negotiating agreements. • Maintain a high level of understanding of the Company’s internal components (such as Sales, Customer Implementation, Security, Accounts Receivable, Procurement, etc.) and knowledge of the Company’s products and services. • Assist the sales department in the completion and execution of the contract process. • Partnering with other departments to assist and facilitate the completion of third party questionnaires and compliance requests. • Assist with various compliance matters from time to time, including data privacy and ethics. • Assist with corporate governance and entity management activities, including corporate filings and policy management. • Maintenance of the Legal Team files and procedures, including contract administration and compliance matters.

🎯 Requirements

• Comfortable across a range of commercial agreements — sales, procurement, and content licensing/distribution — and used to working alongside business stakeholders across functions. Prior experience with all three is great; experience with two and curiosity about the third is fine. • Hands-on Experience administering or configuring a CLM platform (DocuSign IAM strongly preferred. • Experience designing or improving legal workflows, automations, or intake systems. • Experience supporting privacy operations (DSARs, customer inquiries, privacy questionnaires) and compliance programs (SOC 2, data protection, and provider sanction review). • At least three (3) years’ experience negotiating agreements (sales, procurement, or licensing) and performing administrative functions for compliance, privacy or corporate governance projects in either an in-house or law firm setting. • Associate/Bachelors degree, Paralegal certification or JD candidates preferred. • Ability to work in a fast-paced environment, across organizational and geographic boundaries, and meet deadlines. • Ability to effectively negotiate contracts and collaborate with other teams throughout the entire contracting process. • Ability to proactively prioritize, multitask, and collaborate in a team environment. • Proficiency with Microsoft Office Suite, Adobe Acrobat, DocuSign. • Experience with Salesforce, Hubspot, and JIRA is a plus. • Ability to work independently and with proficient time management skills. • Strong problem-solving skills and strong independent/critical/analytical thinking skills. • Attention to detail and accuracy. • Excellent verbal and written communication skills.

🏖️ Benefits

• Excellent health benefits that begin on your first day of employment • $100 monthly fitness allotment, a tuition reimbursement program, and enhanced mental health resources • 401(k) plan with generous company match, and annual profit sharing contribution (subject to company performance) • PTO, Floating Holidays, Wellness Day Off, Birthday Day Off, and more!