Physician Block Time Coordinator

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Dane Street

WebsiteLinkedInAll Job Openings

51 - 200 employees

🏥 Healthcare

💼 Consulting

⚖️ Legal

Healthcare • Consulting • Legal

Dane Street is a national leader in Independent Medical Exams and Reviews, providing objective, compliant, and timely Independent Medical Examinations, Peer Reviews, and other medical reports. With a large network of over 16,000 physicians, the company offers its services across 25,000 locations and 100 specialties, including Workers' Compensation, Auto, Liability, and Disability claims. Dane Street supports Insurance Carriers, Third Party Administrators, Managed Care Organizations, and Federal/State entities with expert medical analyses, helping them make accurate determinations. The company is recognized for its quality, fast turnaround times, and efficient processes, earning accolades like the NCQA Accreditation in Utilization Management and the Great Place to Work certification.

📋 Description

• **JOB SUMMARY** • The Block Time Coordinator is a goal-oriented role responsible for optimizing scheduling throughput by managing the physician panel and block time calendar. Key responsibilities include analyzing referral volumes to determine block time needs, negotiating physician fees, and recruiting and onboarding medical providers to meet regional referral requirements. Additionally, the coordinator supports operations by securing examination facilities, maintaining physician profile data, and collaborating with Sales and Marketing to ensure scheduling targets and client turnaround requirements are consistently achieved. • Dane Street’s success relies on individual and team contributions every day. We care for our customers, each other, and Dane Street. It is our responsibility to maintain a positive working environment that promotes client satisfaction and results. • **MAJOR DUTIES & RESPONSIBILITIES** • * Block time management* • - Evaluate incoming referral volume to identify requirements for block time • - Partner with Sales and Managing Directors to define block time necessities • - Understand Client fee schedules and TAT requirements in order to negotiate physician agreement terms • - Identify and onboard medical providers aligned with data findings and leadership input • - Handle fee negotiations as required • - Secure examination facilities when necessary • - Monitor and document travel-related clinician costs • - Oversee the administration of the block time calendar • - Provide coordination support to Operations to optimize total scheduling throughput • - Monitor CSR boards to ensure the scheduling teams are filling block time sessions • - Coordinate with marketing to distribute provider bios and scheduling collateral to the Sales team • - Notify Operations leadership regarding updated scheduling dates and site locations • *Panel Maintenance when necessary* • - For existing physicians, assist with maintaining: • - Physician profile instructions • - Updated exam locations • - Updated fees • - Manage Doctor Groups • - Deactivating/Reactivating physicians • - W9 remit-to changes** • *Physician recruiting when necessary* • - Onboarding new physicians when necessary, including but not limited to: • - Responsible for the administrative tasks related to the maintenance of the physician panel and block time calendar • - Onboarding new physicians based on the client's needs • - Negotiating costs/contract terms according to pre-established guidelines • - Obtaining necessary paperwork, including agreement, application, CV, W9, and NPDB • - Working with the Operations to set the fees for agreements • - Providing dictation/Access DS instructions as necessary • - Recruit and manage doctors in regional strategic markets, specifically to support block-time IME exam services and to serve surrounding states within the region, ensuring the network meets the business's specific needs across various physician specialties. • - Foster long-term partnerships with panel doctors through face-to-face meetings and ongoing field presence. • - Procure exam locations as necessary and add to Dane Street’s database of available resources in target areas for blocked-time doctors. • Other duties & special projects, as assigned and based on business needs. • **

🎯 Requirements

• EDUCATION/CREDENTIALS: • An Associate’s Degree or Bachelor’s Degree is preferred. • JOB RELEVANT EXPERIENCE: • Business experience in a healthcare and/or insurance setting is preferred. • WORKING CONDITIONS/PHYSICAL DEMANDS: • Any lifting, bending, traveling, etc. required to do the job duties listed above. Long periods of sitting and computer work. • WORK FROM HOME TECHNICAL REQUIREMENTS: • Supply and support their own internet services. • Maintaining an uninterrupted internet connection is a requirement of all work from home position. • **** • This job description is subject to change at any time.

🏖️ Benefits

• Join our team at Dane Street and enjoy a comprehensive benefits package designed to support your well-being and peace of mind. We offer a range of benefits including medical, dental, and vision coverage for you and your family. Additionally, we offer voluntary life insurance options for you, your spouse, and your children. We also offer other voluntary benefits which include hospital indemnity, critical illness, accident indemnity, and pet insurance plans. Employees receive basic life insurance, short-term disability, and long-term disability coverage at no cost. Our generous paid time off policy ensures you have time to relax and recharge, while our 401k plan with a company match helps you plan for your future. Apple equipment and a media stipend are provided for remote workspace.