Executive Assistant – Corporate Communications Specialist

Job not on LinkedIn

🔥 0 minutes ago

🇺🇸 United States – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 25%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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DLS Discovery, LLC

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2018

⚖️ Legal

🏢 Enterprise

📋 Compliance

Legal • Enterprise • Compliance

DLS Discovery, LLC is a leading provider of eDiscovery, managed document review, and trial and legal support services. Based in Wilmington, Delaware, the company has built a strong reputation by supporting AM Law100 law firms, Fortune 500 companies, as well as national and local law firms and corporations. Known for its individualized approach, DLS Discovery emphasizes communication and custom-fit technological solutions to enhance the efficiency and effectiveness of its services. The company offers a wide range of services including forensic collections, document hosting, analytics, trial support, litigation support, and more, all while focusing on innovative ways to preserve resources and save clients money.

📋 Description

• Serve as a trusted right hand to the CEO and executive leadership team • Manage complex, dynamic calendars and executive time and logistics • Coordinate domestic and international travel • Prepare executives for meetings and handle confidential matters with discretion • Write and edit CEO and leadership communications, including company-wide messages, all-hands meetings, town-hall talking points, organizational announcements, leadership updates, and change communications • Maintain consistent tone across the executive office • Coordinate with People & Culture and Marketing on internal messaging • Run regular leadership meetings, priority tracking, and follow-up on commitments and dependencies • Own agendas, materials, and action items for leadership meetings, operating reviews, offsites, and Board meetings • Flag risks or missed handoffs early • Streamline executive-office processes across Microsoft 365, Teams, Outlook, SharePoint, Copilot, and Claude • Build templates, trackers, repeatable workflows, AI-assisted drafting, and meeting notes to reduce administrative work

🎯 Requirements

• 6+ years supporting C-level or senior executives as an executive assistant, executive business partner, or in a comparable role • Demonstrated command of complex calendars, confidential communications, executive logistics, and competing priorities • Corporate or internal communications experience, including writing and editing executive and company wide communications and translating strategy into clear internal narrative • Strong project management, follow-through, and stakeholder management • Experience coordinating executive meetings, leadership updates, or Board of Directors materials and logistics • Advanced proficiency with Microsoft 365, including Outlook, Teams, PowerPoint, and SharePoint • Practical fluency with AI tools such as Microsoft Copilot or Claude • Experience in technology, SaaS, legal technology, or a similarly complex environment is a strong plus • Experience building operating cadences or priority-tracking systems, a background in employee engagement or change communications, and prior exposure to Board, investor, or governance processes are advantageous