Project Assistant

🔥 14 hours ago

🤠 Texas – Remote

🤠 Texas – Remote

⏱ Part Time

🟡 Mid-level

🟠 Senior

👻 Ghost score 10%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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ENTRUST Solutions Group

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 2002

💼 Consulting

📦 Logistics

🏗️ Construction

Consulting • Logistics • Construction

ENTRUST Solutions Group is a North American utility engineering and consulting firm specializing in electric and gas infrastructure. The company delivers engineering, program and project management, regulatory compliance, inspection and construction management, automation, and data solutions across transmission, distribution, substations, power generation, renewable energy, and pipeline projects. Serving utilities, co-ops, municipal and government clients across all 50 states and Canada, ENTRUST emphasizes innovation, technical expertise, and community-focused infrastructure modernization with a workforce of over 3,200 professionals and more than two decades of experience.

📋 Description

• Triage and route a high volume of incoming emails • Apply inbox rules and categories, draft and schedule replies, escalate items to program leaders, and track follow-ups through closure • Create and update SharePoint lists and libraries • Edit SharePoint columns and views, manage metadata, maintain trackers, and support basic permission management and page updates • Perform routine data entry and verification across trackers and dashboards • Reconcile discrepancies and maintain audit trails and change logs • Update status boards and compile daily and weekly summaries • Surface risks, blockers, and aging items to stakeholders • Maintain SOPs, FAQs, and quick-reference guides • Improve templates used in email and SharePoint • Coordinate with engineering/design, PMO, and client-facing teams to ensure timely information flow and task follow-through

🎯 Requirements

• Demonstrated experience managing high-volume email workflows in Outlook, including inbox rules, categories/flags, templates, and follow-up tracking • High attention to detail with proven data entry and data verification skills • Strong written communication; concise, professional drafting and summarization • Ability to work independently in short, focused windows and reliably meet response SLAs • Proficiency with Microsoft 365, including Outlook, SharePoint, Excel, and Teams • Preferred: experience in electric utility programs/projects or engineering/design environments • Preferred: SharePoint site/page editing and familiarity with permissions and content organization • Preferred: Excel skills including lookups, filters, and conditional formatting • Preferred: familiarity with status dashboards and escalation workflows • Meticulous, organized, and process-driven • Adaptable and proactive; anticipates stakeholder information needs

🏖️ Benefits

• Equal Employment Opportunity employer • Diversity and nondiscrimination commitment • Opportunities for professional growth and expertise development • Opportunities to lead transformative projects and help shape infrastructure's future • Collaborative culture emphasizing innovation and continuous improvement