Senior Executive Assistant – Executive Operations

Job not on LinkedIn

🔥 0 minutes ago

🌏 Anywhere in the World

⏰ Full Time

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 18%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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ERGOMED

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 1997

💼 Consulting

🏥 Healthcare

📦 Logistics

Consulting • Healthcare • Logistics

ERGOMED is a global group providing specialized services to the biotechnology and pharmaceutical industries. It operates under different service lines, including Ergomed Clinical Research, PrimeVigilance, and ADAMAS Consulting, and is dedicated to providing full-service clinical research organization (CRO) capabilities. Focused on oncology, rare diseases, and complex trials, it also offers end-to-end pharmacovigilance and medical information services, as well as comprehensive GxP audits. Ergomed is committed to supporting drug development with a global presence in around 100 countries.

📋 Description

• Provide proactive, high-impact support to the CEO and Executive Leadership Team • Prioritise competing demands and protect executive focus on critical business matters • Act as a trusted liaison between executives and internal and external stakeholders • Manage the CEO’s complex calendar and ELT calendars across time zones • Coordinate meeting agendas, briefing materials, pre-reads and follow-ups • Own and maintain the annual and rolling ELT plan • Track leadership actions, decisions and deliverables through completion • Coordinate cross-functional inputs, deadlines and risk escalation • Maintain CEO office processes, templates, document control and SharePoint/Teams sites • Coordinate ELT meetings, offsites and leadership forums • Manage the Board and Committee meeting cycle, including calendars, agendas, papers, Board packs and logistics • Support Board and Committee meetings, capture actions and track completion • Draft, build and refine PowerPoint presentations and executive briefing materials • Prepare speaking notes and rehearsal materials • Manage end-to-end business travel, itineraries, visas, documentation and disruption handling • Process executive travel and expense claims • Support leadership offsites and internal events • Handle highly sensitive business and people information with discretion

🎯 Requirements

• Proven experience managing complex executive calendars and international travel • Significant experience supporting C-suite executives in a global organisation • Strong organisational and prioritisation skills in a fast-paced environment • Excellent written and verbal communication skills • High level of discretion and professionalism • Ability to manage complexity, ambiguity, and competing priorities • Experience working with a highly analytical, data-driven senior leader, with strong attention to detail and accuracy • Experience supporting Board and/or ELT meeting cycles, including agenda setting, paper preparation and follow-up • Advanced PowerPoint skills with proven ability to draft executive-level presentations and briefing materials • Advanced proficiency in Microsoft 365 (Outlook, Teams, PowerPoint, Excel, SharePoint) • Experience in pharma, CRO, or life sciences preferred • Exposure to executive operations, Chief of Staff, PMO or business operations roles preferred • Experience supporting multiple executives or an ELT preferred • Familiarity with global organisations and remote collaboration preferred • Comfort using data and AI-enabled tools to improve the efficiency and quality of executive support preferred • Must handle sensitive information in line with GDPR, data protection law, and sponsor and client confidentiality obligations

🏖️ Benefits

• Remote work • Collaborative team environment • Opportunity to contribute to pharmaceutical treatments benefiting patients • Work with global teams across countries, cultures and time zones • Professional growth and meaningful career impact • Exposure to clinical research, pharmacovigilance and quality consulting • Leadership offsites and internal events