Lead Corporate Governance Paralegal

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🔥 0 minutes ago

🗽 New York – Remote

🗽 New York – Remote

💵 $120.1k - $179.3k / year

⏰ Full Time

🟠 Senior

💼 Paralegal

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ESA - Electronic Security Association

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 1948

🔐 Security

📋 Compliance

Security • Compliance • Advocacy

ESA - Electronic Security Association is the largest trade association in the United States representing the electronic security and life safety industry. Founded in 1948, the association consists of member companies that install, integrate, and monitor intrusion, fire detection, video surveillance, and electronic access control systems for a wide range of clients, including commercial, residential, industrial, and governmental sectors. ESA provides technical and management training, government advocacy, and delivers information, advice, tools, and services that help member businesses grow and succeed. With over 500,000 industry professionals employed by its members, ESA serves over 34 million residential and commercial customers. The association is also actively involved in advocating for school security improvements at federal and state levels.

📋 Description

• Assist with Board of Directors meetings and record keeping, including drafting of board and committee meeting agendas, readout notes and related minutes/resolutions for the same, maintaining the minute book, preparation of meeting materials, and implementing and managing a board portal. • Calendar, draft and manage all Section 16 filings, including Forms 3 and 4. • Support NYSE required reporting, including annual attestation. • Coordinate NYSE filings and prenotification of press releases, earnings, and other press releases. • Draft proxy materials (e.g., cards, notice & access), coordinating distribution with proxy agent, and annual report printers. • Draft meeting certificates and documents. • Coordinate annual review of charters, preparation of standing board and committee calendar items. • Prepare for, coordinate, and administer annual shareholder meeting, including collaboration with Inspector of Electors. • Coordinate stockholder queries and work with transfer agents including estate executors, unclaimed property, etc. • Assist in the preparation of SEC Forms including 10-K, 10-Q, proxy statement disclosures and beneficial ownership tables, working with Corporate Secretary and C-level to obtain necessary signatures/certifications. • Prepare and coordinate collection of annual Director and Officer questionnaires. • Assist with on-boarding and departure of executives and directors. • Handle special projects as requested. • Demonstrate confidence in communicating and liaising with all levels of Leadership including C-Suite and Board members.

🎯 Requirements

• 12+ years of work experience as a paralegal or legal assistant at a corporate in-house legal department or a law firm • 10+ years of experience as a paralegal or legal assistant in a Corporate Secretary department of a U.S. public company or in the Corporate Governance department of a law firm • Previous use of computer software (Workiva) to make SEC filings via EDGAR, as well as competency in managing electronic board portals such as Diligent • Paralegal Certification • Proficient computer software skills in Microsoft Word, PowerPoint, Excel, and Outlook • Stellar organizational skills • Exceptional attention to detail • High degree of self-direction and motivation with good teamwork and interpersonal skills • Superior verbal, written and communication skills and strong business acumen • Results-driven and ability to prioritize workflow • Ability to meet demanding deadlines in a fast-paced environment • Ability to think creatively in solving critical/time sensitive issues • Ability to interact well with attorneys and business personnel throughout Resideo and outside service providers.

🏖️ Benefits

• life and health insurance • life assistance program • accidental death and dismemberment insurance • disability insurance • 401k Plan • vacation & holidays