Meeting Supervisor – Live Meeting, Pharma Experience Required

Job not on LinkedIn

🔥 14 hours ago

🗽 New York – Remote

🗽 New York – Remote

💵 $67k - $97k / year

⏰ Full Time

🟠 Senior

🔴 Lead

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EVERSANA

WebsiteLinkedInAll Job Openings

5001 - 10000 employees

💼 Consulting

🏥 Healthcare

⚕️ Healthcare Insurance

Consulting • Healthcare • Healthcare Insurance

EVERSANA is a comprehensive service provider focused on integrated commercial solutions for the life sciences industry. The company offers a wide range of services including advisory and management consulting, regulatory consulting, patient services, market access strategies, pricing and revenue management, medical affairs, and digital transformation. EVERSANA is known for its expertise in drug commercialization, enabling companies to effectively launch and manage pharmaceutical products. With a platform powered by data and analytics, EVERSANA addresses challenges related to drug pricing, market access, patient adherence, and product delivery, helping companies optimize their commercial strategies and enhance patient outcomes. The company emphasizes innovation and has been recognized for its use of AI and data analytics within the life sciences sector.

📋 Description

• Independently manage and execute live meetings and virtual events, including Advisory Meetings, Congresses, Product Launches, Speaker Trainings, Peer-to-Peer Events, Product theaters, and Webinars • Manage program logistics including venue/site selection, contract negotiations, travel, food and beverage, meeting room sets, audio-visual and production, hotel rooming lists, ground transportation, and ancillary vendors • Plan, organize, and execute virtual events with multimedia components • Configure virtual platforms and manage technology vendors • Schedule and execute rehearsals • Manage attendees, communications, registration websites, and recruitment materials • Provide attendee connection assistance and basic technical support during events • Ensure quality control of client materials and develop best-practice protocols • Oversee program recruitment and attendee management • Review meeting specifications and recommend cost reductions • Provide standard and customized client reports • Attend project briefings, kick-off meetings, and internal project-status meetings • Work on-site at small meetings independently or lead logistics teams at large meetings • Review and reconcile final invoices and pass-through costs • Track and prepare attendee spend reports to comply with Open Payment Guidelines • Maintain communication with the line manager and project team and initiate scope changes when necessary • Negotiate vendor rates and contract terms • Own assigned meeting budgets and advise project teams of risks • Identify operational improvements to improve execution, efficiency, or costs • Maintain or exceed minimum billable utilization percentages • Demonstrate commitment to diversity, equity, and inclusion

🎯 Requirements

• Bachelor’s degree or 8 years in a pharmaceutical hospitality role • Experience planning live, virtual, or hybrid meetings • Knowledge of hotel bookings and air travel • Cvent or another similar registration platform required • Excel • CMP (Certified Meeting Professional) preferred but not required • Ability to work in select U.S. locations • Commitment to diversity, equity, and inclusion

🏖️ Benefits

• Competitive salaries and benefits • Remote work option • Diversity, equity, and inclusion initiatives • Reasonable accommodation during the hiring process