Senior Meeting Planner, Speaker Bureau/Pharma Agency Experience

🔥 32 minutes ago

🗽 New York – Remote

🗽 New York – Remote

💵 $57.7k - $84k / year

⏰ Full Time

🟠 Senior

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

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EVERSANA

WebsiteLinkedInAll Job Openings

5001 - 10000 employees

💼 Consulting

🏥 Healthcare

⚕️ Healthcare Insurance

Consulting • Healthcare • Healthcare Insurance

EVERSANA is a comprehensive service provider focused on integrated commercial solutions for the life sciences industry. The company offers a wide range of services including advisory and management consulting, regulatory consulting, patient services, market access strategies, pricing and revenue management, medical affairs, and digital transformation. EVERSANA is known for its expertise in drug commercialization, enabling companies to effectively launch and manage pharmaceutical products. With a platform powered by data and analytics, EVERSANA addresses challenges related to drug pricing, market access, patient adherence, and product delivery, helping companies optimize their commercial strategies and enhance patient outcomes. The company emphasizes innovation and has been recognized for its use of AI and data analytics within the life sciences sector.

📋 Description

• Independently plan and execute small meetings and events with under 50 attendees • Coordinate logistics for live and virtual events, including venue selection, contract negotiations, travel, food and beverage, room setup, virtual platforms, audiovisual services, and ancillary vendors • Manage audience generation and attendee data, including post-meeting Sunshine Act reporting • Process healthcare professional payments and vendor invoices • Track and prepare attendee spend reports to comply with Sunshine Act guidelines • Review and reconcile final invoices and pass-through costs within mandated timelines • Update and distribute meeting templates and materials to targeted attendees • Coordinate outsourced ground transportation and manage arrival and departure manifests • Collaborate with internal departments for timely coordination and planning • Maintain dialogue with the manager and project team throughout programs • Evaluate program progress and respond to scope changes • Maintain or exceed minimum billable utilization percentages • Perform on-site management and travel as required • Complete other duties as assigned

🎯 Requirements

• 4-year college degree • Minimum 2-3 years meeting planning experience • CMP Certification preferred, but not required • Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook) • Experience with Cvent® • Experience with other web-based registration systems • Experience executing virtual meetings using Zoom, WebEx, Adobe Connect, On24, or GoToMeeting • Knowledge of the hotel, air travel, and event planning industry • Strong accounting and negotiation skills • Ability to work independently on assigned projects • Ability to prioritize, multitask, and plan numerous meetings simultaneously • Ability to take direction and apply appropriately to ongoing projects • Ability to handle conflict, resolve problems, and manage well in a dynamic environment • Experience and ability to manage and travel to meetings in the US and internationally • Required availability outside standard work hours, including evenings and weekends • Awareness of and adherence to PhRMA, FDA, OIG, ACCME, and ADA guidelines • Commitment to diversity, equity, and inclusion • Ability to maintain flexibility and teamwork in a fast-paced, demanding work environment

🏖️ Benefits

• Competitive salary and benefits • Remote work option • Diversity, equity, and inclusion commitment • Reasonable accommodation during the hiring process • Flexible work arrangements may include working remotely • Opportunity to work with a global, full-service life sciences marketing agency network