Senior Paralegal – Corporate Governance, Equity Administration

🔥 1 hour ago

🗽 New York – Remote

🗽 New York – Remote

💵 $120k - $140k / year

⏰ Full Time

🟠 Senior

💼 Paralegal

👻 Ghost score 1%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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EXL

WebsiteLinkedInAll Job Openings

10,000+ employees

🏥 Healthcare

🛡️ Insurance

📦 Logistics

💰 $2M Venture Round on 2015-01

Healthcare • Insurance • Logistics

EXL is a business consulting and services firm that focuses on leveraging data to enhance business operations and decision-making. With a strong emphasis on collaboration and adaptability, EXL partners with organizations to address their unique needs and culture while integrating data science and technology solutions. The company's areas of expertise include operations management, decision analytics, digital transformation, and various industries such as healthcare, finance, and insurance. EXL's mission is to help clients drive business evolution and maintain competitive advantage through tailored solutions and effective use of data.

📋 Description

• Assist the Assistant Corporate Secretary and Corporate Secretary with preparation, distribution, and retention of board and committee meeting materials • Draft agendas, resolutions, minutes, and supporting documents • Manage board and committee calendars, director onboarding and continuing education, and director biographical information • Support board evaluations and director and officer questionnaires • Maintain governance policies, charters, and board and committee records • Assist with preparation and filing of SEC reports, including Forms 8-K, 10-K, 10-Q, and proxy statements • Oversee Section 16 matters, including preparation and timely filing of Forms 3, 4, and 5 • Monitor corporate governance, SEC, and Nasdaq requirements • Support subsidiary governance matters, corporate records, minute books, stock registers, officer and director listings, and entity databases • Support administration of EXL equity programs with Fidelity and international equity plans • Approve settlements and distributions of director awards • Assist with insider trading policy administration, trading window logistics, and 10b5-1 plans • Maintain equity trackers, securities playbooks, process documents, and databases • Support employee equity plans, including ESPP, international plans, grant approvals, RSU releases, and audits • Assist with RSU agreement forms • Oversee corporate insurance administration and liaise with the insurance broker • Provide certificates of insurance, assist with insurance-related contract negotiations, and lead renewals • Support litigation, investigations, and disputes, including legal holds, discovery, document production, research, filings, case management, and coordination with counsel and vendors • Assist with Legal team corporate projects, presentations, research, and drafting on governance trends and best practices • Build positive relationships with internal clients and external service providers

🎯 Requirements

• At least 5 years of corporate legal/paralegal experience, ideally in a public company • Experience supporting a corporate secretary team and working with a board of directors • Familiarity with SEC and Section 16 reporting rules • Excellent organizational skills and ability to manage multiple priorities in a fast-paced environment • Ability to work independently, take on extra responsibility, act as a leader, and collaborate effectively • Exceptional attention to detail, discretion, and judgment handling sensitive matters • Strong written and verbal communication, including drafting skills • Experience interacting with senior stakeholders, including the General Counsel, legal team, internal clients, external counsel, and insurance brokers • B.A. • Excellent skills with Microsoft Word, Excel, and PowerPoint • Ability to use contract lifecycle tools and legal automation applications • Familiarity with BoardVantage, Nasdaq, Fidelity, and C T Corp. (HCue) platforms is ideal • Paralegal certificate is preferred