Client Accounting Specialist

🔥 17 hours ago

🌵 Arizona – Remote

🌵 Arizona – Remote

💵 $60.8k - $86k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

🧾 Accounting Manager

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

👻 Ghost score 1%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Fenwick & West

WebsiteLinkedInAll Job Openings

501 - 1000 employees

⚖️ Legal

🧬 Biotechnology

🏥 Healthcare

Legal • Biotechnology • Healthcare

Fenwick & West is a leading law firm, purpose-built to guide visionary tech and life sciences companies and their investors through every stage of growth, from startups securing their first round of funding to leading publicly-traded global enterprises. With over 500 lawyers, patent agents, engineers, and scientists, Fenwick operates from offices in the United States and China. The firm is renowned for its expertise and has been recognized as Life Sciences Practice Group of the Year by Law360, demonstrating its commitment to supporting innovators in their respective industries.

📋 Description

• Review client and matter setup, including rates, discounts, invoice formats and deferrals, for adherence to engagement letters, billing guidelines and attorney preferences • Maintain documentation of non-standard billing requirements and update billing instructions in Aderant and the CET database • Monitor work in progress to ensure matters are billed according to approved agreements and schedules • Produce, review and distribute monthly prebills and coordinate with the secretarial team • Perform billing functions including edits, write-downs, transfers and discounts • Audit edits in Aderant for narrative and mathematical accuracy and compliance with billing requirements • Ensure client invoices are mailed or delivered on time • Manage attorney and client deadlines, including monthly accruals, closings and billing due dates • Meet regularly with billing attorneys regarding clients, matters, billing arrangements, aged WIP, accounts receivable and disputes • Monitor accounts receivable, maintain collection policies and procedures, escalate delinquent balances and suggest collection strategies • Contact clients regarding aged billings, payments and promises to pay • Research and resolve client disputes, engaging attorneys as needed • Develop collection strategies, negotiate payment arrangements and propose payment schedules with partner consent • Use Aderant, ARCS, EIS and other reports for collections and reporting • Work with Cash Receipts staff to resolve misapplied payments and minimize unapplied cash/trust balances • Prepare write-off/write-down requests and obtain required approvals • Assist attorneys, secretaries and clients with billing and collections questions • Maintain client files and correspondence in iManage • Monitor the billing hotline and time correction DTE alias rotationally • Share system process enhancement ideas • Propose client support enhancement ideas to attorneys and management • Perform other related duties as assigned

🎯 Requirements

• Ability to handle complex accounts with limited assistance • Strong attention to detail, accuracy and organizational skills • Strong analytical and troubleshooting skills • Ability to use judgment to assess various courses of action and potential impact • Effective verbal and written communication with attorneys, staff professionals and clients • Supportive of business changes within the workplace • Ability to prioritize multiple tasks efficiently in a fast-paced, deadline-driven environment • Strong teamwork skills • Proficient in Microsoft Office (Excel, Word, Outlook) • 5+ years of legal billing experience with automated billing systems • Understanding of the legal industry’s standard billing requirements • Experience with Aderant Expert (previously CMS) and/or automated accounting systems required • Bachelor’s degree required

🏖️ Benefits

• Healthcare • Life Insurance • Health Savings Accounts • Flexible Spending Accounts • Wellbeing benefits • Discretionary bonus for eligible employees based on performance • LinkedIn Learning for increased growth in skills, software and/or industry