Senior Client Accounting Specialist

🔥 14 hours ago

🏄 California – Remote

🏄 California – Remote

💵 $96.3k - $128.1k / year

⏰ Full Time

🟠 Senior

🧾 Accounting Manager

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Fenwick & West

WebsiteLinkedInAll Job Openings

501 - 1000 employees

⚖️ Legal

🧬 Biotechnology

🏥 Healthcare

Legal • Biotechnology • Healthcare

Fenwick & West is a leading law firm, purpose-built to guide visionary tech and life sciences companies and their investors through every stage of growth, from startups securing their first round of funding to leading publicly-traded global enterprises. With over 500 lawyers, patent agents, engineers, and scientists, Fenwick operates from offices in the United States and China. The firm is renowned for its expertise and has been recognized as Life Sciences Practice Group of the Year by Law360, demonstrating its commitment to supporting innovators in their respective industries.

📋 Description

• Review Client and Matter setup, including rates, discounts and deferrals, for adherence to engagement letters, billing guidelines, attorney preferences and system requirements • Propose and implement system and administrative solutions for complex client billing requirements • Maintain documentation and current Client and Matter Billing Instructions in Aderant and the CET database • Monitor work in process, prebills, billing exceptions and monthly billing deadlines • Produce, review, distribute and audit prebills and client invoices • Perform billing functions including edits, write-downs, transfers and discounts • Ensure invoices are delivered according to firm and client guidelines • Meet regularly with billing attorneys regarding clients, matters, billing arrangements, aged WIP and accounts receivable • Monitor accounts receivable and escalate significant or delinquent balances • Contact clients regarding aged billings, payments and promises to pay • Develop collection strategies, negotiate payment arrangements and initiate escalations for slow-paying or non-responsive clients • Research and resolve client disputes and misapplied or unapplied payments • Prepare write-off requests and obtain required approvals • Assist attorneys, secretaries and clients with billing and collections questions • Train and coach new team members and junior staff; distribute work requests • Assist with Prebill Manager training • Maintain client files and correspondence in iManage • Monitor billing hotline and time-correction DTE alias on a rotational basis • Troubleshoot systems and suggest enhancements • Perform other related duties as assigned

🎯 Requirements

• 6+ years’ legal billing experience with automated billing systems or similar experience in service industries • Aderant Expert (previously CMS) experience desired and/or automated accounting systems required • Proficiency using Windows, MS Office, MS Excel and MS Word • Understanding of legal industry’s standard billing requirements • Keen attention to detail and accuracy • Strong business knowledge and judgment • Strong analytical and troubleshooting skills • Ability to work independently and assess courses of action and potential impact • Ability to function within a team-oriented environment and interact with professionals at various levels • Effective verbal and written communication with attorneys, secretaries, staff and clients • Ability to organize and prioritize multiple tasks in a fast-paced, deadline-driven environment

🏖️ Benefits

• Healthcare • Life Insurance • Health Savings Accounts • Flexible Spending Accounts • Wellbeing • Discretionary bonus for eligible employees based on performance

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