Executive Assistant – Founder, CEO, Real Estate

Job not on LinkedIn

🕒 September 9

🌐 Mexico, Brazil, +1 more countries – Remote

🇲🇽 Mexico – Remote 🇧🇷 Brazil – Remote 🇨🇴 Colombia – Remote

💵 $1.3k - $1.7k / month

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 20%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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FreedUp

WebsiteLinkedInAll Job Openings

11 - 50 employees

💼 Consulting

📦 Logistics

⚡ Productivity

Consulting • Logistics • Productivity

FreedUp is a company that offers an Executive Assistant Operating System, providing clients with trained executive assistants who manage administrative tasks. They offer a comprehensive onboarding process that includes customized systems, tailored training, and ongoing support to ensure clients' administrative needs are met efficiently. FreedUp specializes in creating personal operating systems for individuals and businesses, utilizing top global talent and minimizing operational friction.

📋 Description

• Handle incoming calls, ensure timely responses, and manage call logs • Manage client calls and follow-up emails while prioritizing essential communications • Draft responses for the Executive to review and edit before sending • Organize and schedule meetings and keep the executive informed of upcoming appointments • Plan weekly meetings and support home calendar coordination • Oversee inbox triage, draft and review emails, and prioritize key messages • Update and maintain PipeDrive • Assist with document organization, mail management, and basic reporting • Establish efficient workflows and implement best practices for managing executive responsibilities • Coordinate growth initiatives, track key tasks, and ensure deadlines are met

🎯 Requirements

• 3+ years of experience as an Executive Assistant, Administrative Coordinator, or in a similar role • Strong experience in phone and email management, calendar coordination, and CRM data entry • Proficient in PipeDrive, or similar CRM and project management tools • Proficient in calendar management and relationship management • Excellent written and verbal communication skills • Ability to take initiative, solve problems independently, and implement efficient workflows • Strong organizational and time management skills • Familiarity with basic bookkeeping and reporting • Strong organization skills with transactional operations and communication via email • Reliable high-speed internet • Modern laptop with a multi-core processor • Noise-canceling headset

🏖️ Benefits

• International experience • Opportunity to work remotely from anywhere • Supportive and collaborative team environment • Learning and development opportunities • Potential Performance Bonuses • PTO • HMO after 3 months