Field Event Sales Coordinator

🕒 September 7

🇺🇸 United States – Remote

💵 $50k - $60k / year

⏰ Full Time

🟢 Junior

🎪 Events

🚫👨‍🎓 No degree required

👻 Ghost score 5%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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HighLevel

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2018

💼 Consulting

📦 Logistics

☁️ SaaS

💰 Series A on 2021-11

Consulting • Logistics • SaaS

HighLevel is an all-in-one marketing and sales platform designed to help businesses grow and succeed. The platform consolidates various marketing tools into a single solution, providing features such as lead capture through landing pages, surveys, forms, and calendars, as well as tools for nurturing leads via automated messaging across multiple channels including phone, SMS, email, and social media. HighLevel offers customizable solutions like online appointment scheduling, multi-channel follow-up campaigns, and pipeline management. Additionally, businesses can build websites, funnels, and landing pages using the intuitive page builder. HighLevel supports integrating with existing systems via API, and offers a membership platform for community building and course management. The platform is targeted towards marketers and offers white-labeling options for businesses to brand the software as their own. With a community-driven development approach and award-winning support, HighLevel is focused on empowering businesses to streamline their operations and enhance their marketing efficiencies.

📋 Description

• Manage the exhibitor and sponsor email inbox and respond to inbound inquiries • Handle inbound site inquiries and reactive leads, triaging and routing them appropriately • Support onboarding of new exhibitors and sponsors using standard templates and guidelines • Set discovery and follow-up appointments for the Senior Manager, Field Event Sales • Provide on-site operational support for exhibitors and sponsors at internal HighLevel events • Track and follow up on unsigned contracts • Ensure deposits are collected according to payment timelines • Maintain accurate contract status and payment activity records • Track exhibitor and sponsor deliverables and collect assets ahead of events • Maintain dashboards and trackers for outstanding items • Escalate issues and risks to the Senior Manager • Attend one-on-ones and recurring Events team meetings • Coordinate with Events, Marketing, and Billing teams • Support vendor and sponsor communication and documentation • Maintain internal documentation and exhibitor and sponsor records in HighLevel CRM • Document recurring challenges and share observations for process improvements • Follow compliance guidelines and complete required approvals

🎯 Requirements

• Experience supporting sales, events, or operational activities in a fast-paced environment • Strong attention to detail in managing timelines, deliverables, and follow-up cadences • Excellent written and verbal communication with a warm, professional tone • Comfort working independently in a fully remote setting while staying proactive and accountable • Strong interpersonal skills when working with external partners and internal teams • Organized and reliable approach to managing multiple priorities • Familiarity with Google Workspace, Zoom, Slack, HighLevel CRM, and AI tools such as ChatGPT and Claude • 1 to 3 years of experience in a sales support, account coordination, or administrative sales role • Experience in event coordination, hospitality, or a customer-facing environment is a plus • High school diploma or equivalent required • Bachelor's degree in Event Management, Communications, Marketing, or Hospitality Management strongly preferred • Experience in SaaS or high-growth environments is a plus • Some travel required to support internal HighLevel events throughout the year

🏖️ Benefits

• Remote work environment • Some travel to support internal HighLevel events throughout the year