Grant Operations Administrator

🔥 0 minutes ago

🌐 United States, Canada – Remote

🇺🇸 United States – Remote 🇨🇦 Canada – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

⚙️ Operations

🚫👨‍🎓 No degree required

👻 Ghost score 12%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Goodstack

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2017

💼 Consulting

📣 Marketing

🤲 Charity

Consulting • Marketing • Charity

Goodstack is a global donations infrastructure platform that connects leading brands and causes, empowering them to incorporate purpose into their operations while driving return on investment (ROI). The platform facilitates easy and efficient donations to verified causes worldwide, enhances customer engagement, and supports compliance for nonprofits and educational organizations. Goodstack aims to streamline the process of charitable contributions, ensuring organizations can support causes they care about without bureaucratic delays.

📋 Description

• Provide essential administrative support to ensure grant applications move smoothly from intake to final submission • Create, update, and maintain structured grant calendars for assigned nonprofit clients • Monitor internal target dates, including a 7-day internal buffer • Access funder portals and application software to extract exact questions, word limits, formatting rules, and required attachments • Format extracted questions into standardized templates for Grant Writers • Set up client login credentials and basic profile information on external portal platforms • Input completed, client-approved narrative content into funder portals accurately • Gather, format, and attach nonprofit supporting documents • Verify that every form field is completed and no placeholder text, highlights, or missing answers remain • Conduct final proofreading and formatting checks for coherence and logical flow • Confirm narrative answers match portal fields and comply with character and word limits • Flag technical discrepancies or missing information that could delay submission • Execute final electronic grant submissions after approvals are cleared • Record submissions, capture confirmation receipts, and update task statuses in AgentPro to trigger automated customer notifications

🎯 Requirements

• 0–2 years of experience in administrative, operations, or data entry roles • Recent graduates with strong organizational skills are welcome • Exceptional precision in data entry, copy-pasting, and proofreading • An eye for spotting formatting errors, broken links, or incomplete fields • Ability to manage multiple deadlines, maintain calendars, and work proactively to avoid last-minute delays • Comfort navigating new software platforms, web portals, forms, and cloud-based databases (e.g., Notion, Google Workspace, CRMs) • Strong basic written English skills • No prior grant writing experience required

🏖️ Benefits

• Salary reviews and share options becoming an integral part of our growth and share in the company's success • Goodstack’s Workplace Giving • Private Health Insurance • On Tuesday, lunch is on Goodstack • $300 Brighten your day annual budget • $1,200 Learning & development annual budget • Goodstack library • Paid days off to volunteer for non-profit causes • Paid days to attend conferences • Paid day off on your birthday! • 25 days annual leave, plus paid public holidays • Paid sick leave • Paid wellness leave • Flexible working hours • WFH budget upon joining • Ecologi Carbon Offsetting