Grant Operations Administrator

🕒 August 28

🌐 United States, Canada – Remote

🇺🇸 United States – Remote 🇨🇦 Canada – Remote

⏳ Contract/Temporary

🟢 Junior

🟡 Mid-level

⚙️ Operations

🚫👨‍🎓 No degree required

👻 Ghost score 21%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Goodstack

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2017

💼 Consulting

📣 Marketing

🤲 Charity

Consulting • Marketing • Charity

Goodstack is a global donations infrastructure platform that connects leading brands and causes, empowering them to incorporate purpose into their operations while driving return on investment (ROI). The platform facilitates easy and efficient donations to verified causes worldwide, enhances customer engagement, and supports compliance for nonprofits and educational organizations. Goodstack aims to streamline the process of charitable contributions, ensuring organizations can support causes they care about without bureaucratic delays.

📋 Description

• Create, update, and maintain structured grant calendars for assigned nonprofit clients • Monitor internal target dates and buffers to keep writers, administrators, and clients on track • Access funder portals and application software to extract application questions, word limits, formatting rules, and required attachments • Format extracted questions into standardized templates for Grant Writers • Set up client login credentials and basic profile information on external portals • Input completed, client-approved narrative content into funder portals • Gather, format, and attach nonprofit supporting documents such as financial statements, tax forms, and board lists • Verify all form fields are complete and contain no placeholder text, highlights, or missing answers • Proofread and check formatting, coherence, and logical flow within portal interfaces • Confirm narrative answers match portal fields and comply with character and word limits • Flag technical discrepancies or missing information that could delay submission • Execute final electronic grant submissions after approvals are cleared • Record submissions, capture confirmation receipts, and update task statuses in AgentPro to trigger customer notifications • Meet KPIs for on-time submissions, zero submission errors, and accurate client grant calendars

🎯 Requirements

• 0–2 years of experience in administrative, operations, or data entry roles • Recent graduates with strong organizational skills are welcome • Exceptional precision in data entry, copy-pasting, and proofreading • Ability to spot formatting errors, broken links, and incomplete fields • Ability to manage multiple deadlines and maintain calendars • Proactive approach to avoiding last-minute delays • Comfort navigating software platforms, web portals, forms, and cloud-based databases such as Notion, Google Workspace, and CRMs • Strong basic written English skills • No prior grant writing experience required • Experience in adjacent administrative roles such as Proposal or RFP Coordinator, Bid or Tender Administrator, Loan Processing Assistant, Admissions/Intake Coordinator, or Junior Operations Coordinator is applicable

🏖️ Benefits

• Contract employment • Remote work arrangement • Opportunity to join a fast-growing, AI-native social impact startup • Work with global brands and nonprofits • Diverse and growing team representing 20+ nationalities across 5 continents