Harvard University
10,000+ employees
📚 Education
🤝 Non-profit
Education • Non-profit
Harvard University is a private Ivy League research university based in Cambridge, Massachusetts. It provides undergraduate, graduate, and professional education across many schools and disciplines and is a major center for academic research. Harvard is organized and operated as a non-profit institution with extensive teaching, research, and public service activities.
Researcher Affairs Specialist – 2-year term
🔥 15 minutes ago
Where this job comes from
Posted on Harvard University's careers page, not through a job board
First seen by Remote Rocketship 15 minutes ago
Harvard University
10,000+ employees
📚 Education
🤝 Non-profit
Education • Non-profit
Harvard University is a private Ivy League research university based in Cambridge, Massachusetts. It provides undergraduate, graduate, and professional education across many schools and disciplines and is a major center for academic research. Harvard is organized and operated as a non-profit institution with extensive teaching, research, and public service activities.
📋 Description
• Administer a portfolio of researcher appointments throughout the employee lifecycle • Process appointments, reappointments, salary changes, FTE changes, and title changes • Review appointments, reappointments, and promotions for compliance with FAS policies and appointment guidelines • Maintain researcher personnel records • Track appointment end dates, reappointment dates, and review dates and communicate upcoming actions • Support and coordinate researcher hiring and onboarding processes • Coordinate visual compliance screening and visa initiation as appropriate • Initiate and monitor I-9 processing and employment eligibility requirements • Liaise with the Harvard International Office regarding visa status, timelines, and researcher appointments • Monitor visa-related requirements and ensure compliance with University policies and applicable regulations • Ensure adherence to union contracts and researcher appointment policies • Input and/or approve payroll and job data transactions • Coordinate with grant managers, payroll, and departmental administrators on complex transactions • Monitor appointment funding and payroll implications • Serve as the primary point of contact for departments regarding researcher transactions and appointment questions • Advise faculty, principal investigators, and administrators on appointment types, processes, and policy requirements • Triage researcher-related issues and direct stakeholders to appropriate resources • Respond to inquiries regarding transactions, appointments, payroll, and policy interpretation • Build working relationships with departments and University partners • Exercise independent judgment, identify compliance concerns, recommend solutions, and escalate exceptions or high-risk matters
🎯 Requirements
• Bachelor's degree or an equivalent combination of education and relevant experience • Three (3) years of progressively responsible administrative experience in an academic, research, or higher education environment • Experience administering academic or research appointments • Experience with researcher lifecycle management, grants, and fellowships • Experience supporting faculty, researchers, or academic personnel administration is preferred • Experience with enterprise human resources systems • Proficiency with Microsoft Office suite • Aptitude for quick adoption of new applications including database and document management systems • Excellent analytical and problem-solving skills with sound judgment in managing sensitive and complex issues • Ability to prioritize competing demands and manage multiple time-sensitive priorities in a fast-paced environment • Strong customer service orientation • Excellent written, verbal, and interpersonal communication skills • Ability to interpret and communicate complex policies and procedures to diverse stakeholders • Demonstrated discretion and ability to maintain confidentiality when handling sensitive personnel information • Flexibility and adaptability in responding to changing organizational priorities • Harvard University is unable to provide visa sponsorship for this position • Identity and education pre-employment screening
🏖️ Benefits
• Generous paid time off including parental leave • Medical, dental, and vision health insurance coverage starting on day one • Retirement plans with university contributions • Wellbeing and mental health resources • Support for families and caregivers • Professional development opportunities including tuition assistance and reimbursement • Commuter benefits • Discounts and campus perks
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